Software Lifecycle Specialist

8 hours ago

Kollam, Kerala, India beBeeAssetManagement Full time ₹ 90,00,000 - ₹ 1,20,00,000
Asset Management Professional Role

This position involves overseeing the entire lifecycle of software assets, encompassing procurement, license administration, compliance, renewals, and vendor coordination.

  • Software Asset Request & License Governance:
  • Process software requests via designated portals (e.g., BMC Helix/Digital Workplace Portal).
  • Validate license availability and assign licenses through vendor platforms (e.g., Microsoft 365, Autodesk).
  • Initiate license optimization or procurement when necessary.
  • Maintain precise records of license assignments, usage, and compliance.
  • Contract & Renewal Administration:
  • Track contract expirations using dashboards (Asana, Remedy).
  • Collaborate with legal and procurement teams for contract reviews and renewals.
  • Ensure Ariba contracts are active and published prior to purchase order creation.
  • Maintain documentation in Ariba and Remedy for audit readiness.
  • Procurement & Purchase Order Process:
  • Create and manage Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP.
  • Collaborate with the Center of Excellence (COE) for PR processing.
  • Document all approvals (gatekeeper, manager, cost center).
  • Monitor PO status and update stakeholders accordingly.
  • Vendor & Communication Management:
  • Utilize shared mailboxes (e.g., itpurchasing@cpchem.com) for all vendor interactions.
  • Ensure all communications are linked to relevant Remedy tickets.
  • Coordinate with vendors for quotes, license keys, and order confirmations.
  • Software Deployment & Packaging:
  • Collaborate with desktop engineering and local IT for software packaging and deployment.
  • Track deployment status and update Remedy tickets.
  • Manage add-ons and plugin deployments via Intune and Microsoft Entra.
  • Compliance & Audit:
  • Conduct regular license usage assessments and reclaim unused licenses.
  • Ensure all actions are documented for audit and compliance purposes.
  • Support internal and vendor audits by providing accurate license data.
  • Dashboards & Reporting:
  • Maintain and update SAM dashboards for renewals and compliance tracking.
  • Export and format data from Remedy for dashboard imports.
  • Use dashboards for team coordination and audit visibility.

Required Skills & Qualifications:

  • Bachelor's degree in IT, Business, or related field.
  • 3–6 years of experience in Software Asset Management or IT Procurement.
  • Proficiency in SAP, Ariba, Asana, Remedy (BMC Helix), and Microsoft 365 Admin Center.
  • Strong understanding of software licensing models and compliance.
  • Experience with vendor portals and contract management systems.
  • Excellent documentation, communication, and stakeholder management skills.
  • Ability to work independently and collaboratively in a global team environment.

Preferred Qualifications:

  • ITIL Foundation or SAM certification (e.g., CSAM, ITAM).
  • Experience with Intune, Microsoft Entra, and Azure Cost Management.
  • Familiarity with audit processes and legal contract review.

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