Financial Accounts

14 hours ago

Davangere, Karnataka, India beBeeFinance Full time ₹ 8,00,000 - ₹ 12,00,000

Job Role:

Accounts & Billing Collections Specialist

You will play a critical role in our team by supporting billing and accounts receivable functions.

This position requires 0-2 years of experience in billing, accounts receivable, or collections, with a strong finance background. You will be responsible for preparing accurate invoices, following up on payments, matching receipts to invoices, and keeping records ready for audits for both domestic and international customers.

  • Billing and Invoicing:
    • Generate monthly invoices for subscriptions and usage (voice minutes, WhatsApp, Google Rich Communication Services, and telephony).
    • Verify prices, discounts, and taxes before sending.
    • Attach usage reports.
    • Issue corrected invoices or credit notes after approvals.
  • Collections:
    • Send reminders.
    • Make follow-up calls/emails.
    • Record promises to pay.
    • Escalate risks to the team.
    • Support simple payment plans after internal approval.
  • Cash Application and Reconciliations:
    • Download daily settlements from payment gateways and banks.
    • Apply each receipt to the right invoice.
    • Clear short payments or unknown receipts within the agreed timeline.
    • Reconcile Stripe and bank statements.
  • Taxes and Compliance:
    • Help create Goods and Services Tax (GST) compliant invoices.
    • Manage e-invoicing and the e-invoice reference number.
    • Verify Tax Deducted at Source (TDS) details and collect certificates.
    • Organise Foreign Inward Remittance Certificates or Bank Realisation Certificates for exports under a Letter of Undertaking.
  • Usage and Partner Pass-throughs:
    • Collate monthly usage from systems and partner portals.
    • Match partner costs to customer billing and flag any gaps that affect margins.
  • Reporting and Month-end Close:
    • Update weekly reports on collections health.
    • Aging of unpaid invoices.
    • Open disputes.
    • Prepare month-end schedules, including lists of unapplied cash and disputes.
  • Purchase Orders and Customer Portals:
    • Track purchase order status and balances.
    • Upload invoices and back-ups to customer portals.
    • Resolve any rejections.
  • Customer Setup and Renewals:
    • Maintain customer master data.
    • Prepare renewal pro-formas.
    • Ensure invoices are released on time.
  • Processes and Systems:
    • Keep standard operating procedures current.
    • Raise data issues in the customer relationship management system or billing system.
    • Keep folders structured and audit-ready.
  • Collaboration:
    • Work with Sales and Customer Success on purchase orders, renewals, and disputes.
    • Coordinate with Finance, Legal, Revenue Operations, and Product teams on pricing or usage-metering issues.

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