EPC Project Coordinator

5 days ago

GTB Nager, India beBeeProject Full time ₹ 18,00,000 - ₹ 25,00,000

Project Coordinator Role

Job Overview:

The Project Coordinator will be responsible for the end-to-end execution of EPC projects from sales handover to final client delivery and handover. This role demands strong leadership, stakeholder management, adherence to standard operating procedures (SOPs), and coordination across internal teams (Design, Procurement, QA/QC, Site, and Accounts) to ensure project milestones are achieved within defined timelines, quality standards, and budgets.

Key Responsibilities:

  • Project Handover & Planning:
    • Receive formal project handover from Sales, including all documentation.
    • Review customer requirements, scope of work, and commitments.
    • Confirm project timelines, design milestones, and delivery schedules.
    • Prepare and circulate the internal project handover document to all relevant departments.
    • Ensure Quality Assurance Plans (QAP) are in place or developed in coordination with Sales/Client.
  • Client Communication & Kick-Off:
    • Draft and send introductory emails to clients covering key stakeholders, communication protocols, and reporting formats.
    • Organize and lead internal project kick-off meetings.
    • Ensure design documents (GA/Layout) are received, reviewed, and approved as per schedule.
    • Share design progress updates and coordinate with Design team for adherence.
  • Execution & Monitoring:
    • Develop and maintain overall project timeline trackers (Design, Procurement, Site Execution).
    • Monitor daily/weekly project progress and update trackers accordingly.
    • Escalate delays, risks, and bottlenecks to management and ensure corrective actions.
    • Ensure compliance with client expectations, quality standards, and statutory requirements.
  • Client & Internal Coordination:
    • Act as the single point of contact for the client throughout the project lifecycle.
    • Facilitate periodic project status updates to clients (weekly/fortnightly).
    • Ensure timely approvals (designs, materials, quality documents) from the client.
    • Coordinate across Procurement, QA/QC, Dispatch, and Site Execution teams.
  • Quality & Documentation:
    • Ensure all project-related documentation (Design approvals, Inspection Reports, MOMs, Handover Checklists) is updated and archived.
    • Review client inspection reports (accept/reject) and ensure compliance.
    • Conduct site visits as required to monitor progress and resolve issues.
  • Project Closure & Handover:
    • Ensure project deliverables are completed as per agreed scope and timelines.
    • Coordinate with Procurement, Dispatch, and Site teams for final execution.
    • Handover project completion documentation and closure reports to Client and Accounts.
    • Conduct internal debrief meetings to capture learnings and improvements.

Required Skills & Qualifications:

Bachelor's degree in Engineering (Civil/Mechanical/Electrical preferred)

5–8 years of experience in EPC/Infrastructure/Construction project management

Strong knowledge of project management tools and techniques (MS Project/Primavera preferred)

Excellent leadership, problem-solving, and negotiation skills

Strong communication and interpersonal skills for client and internal coordination

Familiarity with ISO, QA/QC, and HSE compliance

Reporting Structure:

Reports To: Project Head

Coordinates With: Sales, Design, Procurement, Quality, Site, and Accounts Teams

Direct Reports: Project Coordinators, Site Engineers

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