Procurement Specialist

Procurement Lead

As a Procurement Lead, you will be responsible for managing vendor relationships, negotiating indirect purchases, and creating purchase orders. Your role will involve evaluating and onboarding vendors, ensuring high-quality products and services. You will also negotiate suitable products and services to achieve the best possible value for the company.

Key Responsibilities:

• Manage vendor relationships: Evaluate and onboard vendors, ensuring high-quality products and services.
• Negotiate indirect purchases: Recommend suitable products and services, achieving the best possible value for the company.
• Create purchase orders: Effectively utilize the ERP system to manage procurement processes.
• Coordinate deliveries: Collaborate with vendors and service providers to ensure timely and efficient delivery of goods and services.
• Validate invoices and process payments: Accurately review vendor invoices and ensure prompt payment processing.
• Collaborate with finance: Work closely with the finance team to ensure seamless vendor payments and maintain financial integrity.
• Make online purchases: Utilize various portals to procure necessary items, tracking deliveries efficiently.
• Oversee pantry management: Effectively manage consumables, ensuring a well-stocked environment.
• Maintain vendor contracts: Ensure timely renewals and updates to vendor agreements, safeguarding the company's interests.
• Support events purchasing: Assist the HR team in procuring necessary items for events.
• Manage inventory and stocks: Monitor and control housekeeping and consumable stock levels, minimizing waste and excess.
• Order employee benefits: Arrange for meal passes and gift vouchers for employees, promoting a positive work environment.
• Ensure visitor management: Coordinate hospitality services for visitors, reflecting positively on the company.
• Prepare reports and trackers: Generate monthly MIS reports and maintain accurate trackers, enabling data-driven decision-making.
• Maintain compliance: Adhere to established procedures and processes, upholding the company's standards.

Requirements:

• Demonstrate accuracy and attention to detail: Execute tasks with precision, ensuring high-quality results.
• Show flexibility and responsiveness: Adapt to changing requirements and urgencies, prioritizing tasks effectively.
• Effectively coordinate procurement issues, meeting critical deadlines.
• Anticipate purchase requirements: Proactively identify needs, providing suitable solutions to support the business.
• Possess relevant experience and skills: Bring 8-9 years of indirect procurement/purchases experience, accompanied by hands-on ERP system expertise.
• Negotiation and coordination skills: Develop strong relationships with suppliers/vendors/service providers, utilizing negotiation skills to achieve optimal outcomes.
• Communication and interpersonal skills: Possess excellent written and verbal communication skills, fostering effective collaboration across departments.
• Cost sensitivity and negotiation skills: Demonstrate cost-awareness, leveraging negotiation skills to secure the best possible deals.
• Ability to work under pressure: Meet deadlines while maintaining a proactive and adaptable approach, ensuring exceptional results.
• Vendor management and problem-solving skills: Effectively manage vendor relationships, resolving issues promptly and professionally.
• Customer service mindset: Prioritize customer satisfaction, consistently delivering high-quality service.

Qualifications:

• Indirect procurement/purchases experience: Minimum 8-9 years of relevant experience.
• ERP system expertise: Hands-on experience with ERP systems.
• Strong negotiation and coordination skills: Ability to develop strong relationships with suppliers/vendors/service providers.
• Excellent written and verbal communication skills: Ability to communicate effectively across departments.
• Cost awareness: Ability to demonstrate cost-awareness and leverage negotiation skills to secure the best possible deals.
• Ability to work under pressure: Ability to meet deadlines while maintaining a proactive and adaptable approach.

Benefits:

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment.