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Administrative Operations Coordinator

3 weeks ago

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Job Title: Administrative Operations Coordinator

We are seeking an experienced and detail-oriented individual to oversee the daily operations of our administrative department. The ideal candidate will have a strong ability to plan, coordinate, and execute administrative procedures with minimal supervision.

  • Plan and implement efficient administrative procedures and systems to streamline processes.
  • Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
  • Monitor inventory of office supplies and purchasing new materials while maintaining budgetary constraints.
  • Oversee facilities services, maintenance activities, and tradespersons.
  • Organize and supervise other office activities, including recycling, renovations, event planning, and housekeeping.
  • Ensure all operations adhere to policies and regulations.
  • Stay up-to-date with organizational changes and business developments.
  • Facilitate the smooth flow of information within the company.
  • Negotiate with vendors and travel agents for best pricing.
  • Manage calendars and arrange travel itineraries and accommodations for employees.
  • Develop and manage vendor relationships, ensuring timely deliveries and commitments.
  • Maintain housekeeping supplies and other inventory.
  • Perform routine maintenance and upkeep on all office assets.
  • Coordinate annual maintenance contracts.
  • Establish and maintain positive relationships with government bodies and police officials.
  • Track expenses to ensure compliance with cost budgets.
Requirements:
  • Ability to work independently with minimal supervision.
  • Excellent documentation skills using Microsoft Office software.
  • Strong interpersonal skills and willingness to communicate effectively.
  • Good time management skills, prioritizing tasks and adapting as necessary.
  • Excellent oral and written communication skills.
  • Strong team player with experience in administration support services.
  • Proficient in basic drafting skills and mailing communication.
  • Proactive and reliable individual able to perform well in challenging situations.