Finance Operations Specialist

1 week ago

Mumbai, Maharashtra, India beBeeFundManager Full time

About This Role

We are seeking an experienced professional to oversee all aspects of fund operations, finance and LP coordination as a Manager – Fund Administration & Investor Relations.

This includes managing the relationship with external fund administrators, ensuring timely and accurate reporting to investors, maintaining regulatory compliance with SEBI and tax authorities, and supporting internal analytics and decision-making.

Main Responsibilities:

  • Coordinate with external fund administrators for capital calls, NAVs, investor statements, distributions, and periodic fund accounts.
  • Maintain comprehensive fund accounting records and general ledgers.
  • Ensure accurate processing and documentation of fund-level expenses and accruals.
  • Ensure timely compliance with all SEBI reporting and filing obligations for Category II AIFs.
  • Prepare and maintain internal fund dashboards including IRR, DPI, TVPI, and cash flow analysis.
  • Lead the audit process in coordination with external auditors; ensure timely and accurate closure.
  • Track GST, TDS, and other fund-level tax obligations and coordinate with tax advisors for filings.
  • Coordinate with external legal advisors for changes in agreements including Fund documents and Distribution Agreements.
  • Proactively track and ensure compliance with any upcoming SEBI, RBI and other regulatory circulars.
  • Coordinate with banks on various operational matters
  • Manage the fund P&L, cash flows, vendor payments, and other financial matters, in coordination with external agencies.

Investor Relations Responsibilities:

  • Manage end-to-end investor communication including preparation of capital calls, distribution notices, and quarterly performance updates.
  • Maintain up-to-date investor records, including KYC, FATCA/CRS compliance, and bank information.
  • Act as the first point of contact for investor queries and ensure timely responses.
  • Coordinate investor onboarding, subscription agreements, and any side letter terms.
  • Support the preparation and logistics of annual investor meetings and investor engagement events.
  • Assist in fundraising by coordinating due diligence responses and updating marketing material.

Requirements:

  • Chartered Accountant (CA) or MBA Finance with 7–10 years of relevant experience in fund administration and finance via venture capital, private equity, or another relevant industry
  • Deep understanding of SEBI AIF regulations, fund accounting, investor reporting, and compliance requirements.
  • Proficiency in MS Excel, PowerPoint, and financial analysis tools.
  • Excellent verbal and written communication skills.
  • Strong internal and external stakeholder management abilities.

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