Event Planning Expert
1 week ago
About Ascendion
We are a dynamic organization seeking an experienced event coordinator to join our team in Bengaluru. This role will involve planning and executing outstanding events that deliver exceptional customer experiences.
Salary: ₹750,000 - ₹1,200,000 per annum
Job Description
The Event Coordinator (EC) will play a vital role in organizing successful events, including identifying client requirements, liaising with vendors, and managing event budgets. The EC will also be responsible for booking venues, scheduling speakers, and overseeing the acquisition of event supplies.
Key Responsibilities:
- Identify client needs and expectations for each event
- Liaise with vendors, exhibitors, and stakeholders during the event planning process
- Manage event set-up, tear down, and follow-up processes
- Maintain event budgets
- Book venues, entertainers, photographers, and schedule speakers
- Oversee event supply acquisition and inventory management
- Develop day-of-event materials, including run sheets and event briefings
- Coordinate with marketing teams and social media platforms
- Collaborate on post-event wrap-up reporting, including recaps, reports, and receipts
- Assume responsibility for preparing agendas and meeting materials for distribution before meetings
- Conduct final event inspections to ensure client standards are met
- Assess event success and submit findings
Requirements
To be successful in this role, you should have at least 5 years of experience as an event coordinator, with 1-2 years of experience handling large events with over 500 participants. You should possess excellent organizational skills, attention to detail, and strong communication abilities. Additionally, you should have regional and national event planning experience, managed internal corporate events, and demonstrated results using event analytics.
Benefits and Requirements
In return for your expertise, we offer a competitive salary package, opportunities for professional growth, and a dynamic work environment. We require highly creative individuals with exceptional planning and organizational skills, who can effectively manage vendor relationships and communicate with clients.
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