Office Manager

3 days ago

Gurgaon, Haryana, India beBeeFacility Full time ₹ 17,47,200 - ₹ 20,94,400

Key Responsibilities:

  • Operational Excellence:
    • Ensure seamless day-to-day office functions by managing workspace allocation, cleanliness, and maintenance.
    • Oversee security, housekeeping, pantry, and reception operations to maintain a safe and welcoming environment.
    • Develop and monitor preventive maintenance schedules to guarantee 100% adherence.
    • Ensure compliance with safety, health, and environmental regulations.
  • Vendor Partnership Management:
    • Build and maintain strong relationships with facility, security, housekeeping, and other administrative vendors.
    • Negotiate contracts, ensure timely renewals, and monitor service quality to meet or exceed agreed SLAs.
    • Manage vendor performance ratings and contract renewals to ensure 100% on-time execution.
  • Procurement & Asset Optimization:
    • Oversee the procurement of office supplies, furniture, and equipment at optimal cost while ensuring quality and functionality.
    • Ensure procurement within approved timelines and budgets.
    • Develop and maintain up-to-date asset inventory tracking and tagging systems to prevent loss incidents.
  • Travel & Event Coordination:
    • Arrange travel arrangements for employees and guests efficiently and effectively.
    • Plan and execute corporate events, employee engagement activities, and meetings within approved budgets and timeframes.
  • Administrative Compliance & Governance:
    • Ensure adherence to company policies, statutory requirements, and audit readiness with zero non-compliance observations.
    • Maintain accurate documentation for licenses, agreements, and compliance records before due dates.
  • Stakeholder Engagement:
    • Build and maintain effective relationships with all engaged stakeholders, including vendors, building management, and facilities teams.

Qualifications & Skills:

  • Bachelor's degree in Business Administration, Facility Management, or a related field is preferred.
  • At least 5 years of experience in administration, facility, or office management roles.
  • Strong negotiation, vendor management, and contract administration skills.
  • Knowledge of safety, health, and environmental regulations is essential.
  • Excellent organizational, communication, and problem-solving abilities are required.
  • Proficiency in MS Office and administrative tools is necessary.

Key Performance Indicators (KPIs):

  • Zero disruption to office operations and services.
  • 100% adherence to preventive maintenance schedules.
  • On-time vendor contract renewals and performance above SLA.
  • Procurement within budget and approved timelines.
  • Zero non-compliance in audits and regulatory checks.

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