Senior Executive Assistant

1 day ago

Kolkata, West Bengal, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 20,00,000

Job Title: Executive Administrative Leader

Key Responsibilities
  1. Administrative Oversight
  • Provide strategic administrative support to senior leadership, ensuring seamless functioning of office services and tasks.
  • Maintain accurate records of office activities, expenditures, and other relevant documentation.
  • Coordinate office-wide events, meetings, and conferences, ensuring a smooth execution process.
  • Supervise and provide guidance to administrative staff, ensuring tasks are completed accurately and efficiently.
Team Leadership and Supervision
  • Develop and implement workflows, processes, and procedures to optimize team performance.
  • Conduct performance reviews and assist in developing career growth plans for administrative staff.
  • Liaise with external vendors and contractors for maintenance, repairs, and office supplies, ensuring timely resolution of issues.
Facilities Management
  • Oversee the maintenance and upkeep of office facilities, ensuring a clean and safe working environment.
  • Coordinate office moves, seating arrangements, and space planning as required, minimizing disruptions to daily operations.
Documentation and Reporting
  • Prepare and maintain reports, presentations, and other materials for senior leadership and key stakeholders, ensuring accurate and timely information.
Qualifications
  • Bachelor's degree in Business Administration, Office Management, or related field (preferred).
  • Minimum of 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven experience managing office operations and facilities, with a strong background in supporting senior management and cross-functional teams.
  • Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Strong verbal and written communication skills, with proficiency in Microsoft Office Suite and office management software.

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