Sourcing Operations Manager

3 weeks ago

Gurgaon, Haryana, India FRI FIL India Business and Research Services Private Limited Full time

About the Role

The Assistant Manager, Sourcing Utility will be part of a team responsible for negotiating, drafting, validating, and approving contracts, NDAs, and scopes of work, as well as running RFXs on the eSourcing tool.

The ideal candidate will have a strong understanding of the sourcing process and category considerations, with the ability to apply common practices for quick turnaround. Key responsibilities include:

  • Assessing procurement requirements related to property and facilities management and event management, raised by stakeholders, and executing the correct sourcing process.
  • Reviewing core agreements in conjunction with contracting standards.
  • Coordinating with internal stakeholders, including end business users and strategic sourcing managers, on specifications required for drafting agreements.
  • Negotiating and executing contracts with internal stakeholders and suppliers.
  • Ensuring complete and good-quality documentation and approvals as per standard flow.
  • Ensuring adherence to signature procedures for various contract types, in compliance with legal and company-specific guidelines.
  • Managing service queues on ServiceNow for tracking tasks and keeping stakeholders updated.
  • Implementing quality control measures to maintain accuracy and consistency in compliance processes.
  • Managing a team of analysts and process leads, providing guidance, training, and support to ensure their success and development.
  • Supporting communication and change management activities associated with new and existing tools.
  • Developing and maintaining a working knowledge of sourcing, systems, hand-offs, and data analysis best practices.
  • Continuously improving the sourcing and procurement process to make it simple, intuitive, and predictable for end users.
  • Providing sourcing helpdesk support.
  • Creating and maintaining process documentation, such as standard operating procedures.
  • Performing scheduled and ad-hoc reporting and dashboard activities.

About You

  • 6-7 years of experience in sourcing back-office operations.
  • Experience in sourcing and contracting activities for facilities and property management, and events management.
  • Understanding of the end-to-end contracting and sourcing process.
  • Experience in drafting, redlining contracts, and contract management.
  • Familiarity with Business Intelligence, CLM systems, DocuSign, ServiceNow, and data visualization tools.
  • Ability to plan, organize, and manage time across multiple tasks and stakeholders, working individually or as a cross-functional team member.
  • A proactive approach to stakeholder engagement at all levels, problem-solving, and ongoing development of analytics and insight.
  • Strong communication skills to collaborate with cross-functional teams.
  • Exposure to working in a global environment with an ability to work with people across the globe in different time zones and with different cultures.
  • Flexibility and an open attitude to change.
  • The high degree of integrity and teamwork.

What We Offer

We offer a comprehensive benefits package, value your wellbeing, and support your development. We'll be as flexible as we can about where and when you work – finding a balance that works for all of us. It's all part of our commitment to making you feel motivated by the work you do and happy to be part of our team.

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