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Business Operations Coordinator

2 weeks ago

Aurangabad, Maharashtra, India beBeeCoordination Full time ₹ 45,00,000 - ₹ 48,30,000

About the Role

As a detail-oriented and proactive Business Operations Coordinator, you will be responsible for managing the day-to-day operations of our organization.

  • You will work closely with management to act as the operational backbone of the business—interfacing with clients, suppliers, and internal systems while managing timelines and deliverables.
Key Responsibilities:
  • Order Management & Coordination
    • Manage the lifecycle of client orders from inquiry to delivery
    • Prepare quotes using templates and coordinate with vendors for pricing and lead times
    • Track open orders, follow up on shipments, and flag delays
  • Vendor & Client Communication
    • Follow up with packaging suppliers, logistics partners, and custom brokers
    • Handle incoming calls and emails from clients and provide timely responses
    • Maintain clear and professional communication records with all parties
  • Operations & Scheduling
    • Maintain ClickUp lists and Ticket Management Systems with daily and weekly to-dos
    • Set and track internal deadlines, flag overdue tasks, and provide reminders
    • Summarize key activities in executive updates to management
  • Documentation & Admin
    • Maintain accurate CRM records and update spreadsheets regularly
    • Organize invoices, spec sheets, artwork files, and delivery schedules in Google Drive
    • Assist with logistics documentation, data entry, and client onboarding