Effective Onboarding Program Manager

1 week ago

Navi Mumbai, Maharashtra, India beBeeOnboarding Full time

Onboarding Coordinator Role

The Onboarding Coordinator is responsible for ensuring a seamless onboarding experience for new hires.

This role coordinates all aspects of the onboarding process, from welcome emails to monitoring progress.

The coordinator serves as a key liaison between hiring managers, recruiters, and new employees to ensure a smooth transition into the organization.

Key Responsibilities:
  1. Act as the primary point of contact for new hires during the onboarding phase, answering questions and guiding them through the process
  2. Coordinate end-to-end onboarding processes, including pre-boarding, first-day logistics and orientation
  3. Select appropriate background check packages based on job code, location, etc.
  4. Order appropriate drug tests based on job code, location, etc.
  5. Check results, basis provide clearance
  6. Schedule start date and select appropriate onboarding event in My Learning
  7. Update candidate profile in Workday – Ready for Hire
  8. Send day 1 email to candidate, hiring manager and recruiter with instructions on where to report, badging, I-9, Orientation, etc.
  9. Collaborate with Talent Acquisition Advisor (Recruiter), Hiring Manager, and business units to ensure smooth onboarding
  10. Maintain accurate onboarding records in HR systems and update checklists, trackers, and reports as needed
  11. Support global/regional onboarding programs and initiatives as applicable
Requirements:
  • Education: Bachelor's degree in human resources, Business Administration, or related field (preferred)
  • Experience: years of experience in candidate onboarding (preferably US onboarding but any international onboarding experience is required)
  • HRIS system experience (e.g. Workday, SAP SuccessFactors, BambooHR) is a plus
Skills:
  • Strong interpersonal and communication skills
  • High attention to detail and organizational skills
  • Ability to multitask and manage priorities in a fast-paced environment
  • Customer service-oriented with a positive, professional attitude
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

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