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Financial Operations Manager

1 month ago

Raipur, Chhattisgarh, India Hyatt Corporation Full time

Job Summary

The Financial Operations Manager will assist in the development and maintenance of a detailed Department Operations Manual, ensuring annual review to accurately reflect any changes. This role will also assist in the preparation of the annual Finance Business Plan, ensuring Divisional Objectives fully address business objectives of the hotel and needs of employees.

Key Responsibilities

  • Assist in the preparation and regular update of the Finance Departmental Budget, in close cooperation with the Director of Human Resources ensuring targets are met and costs are effectively controlled.
  • Ensure that an efficient and accurate filing system, both manually as well as electronically is maintained at all times.
  • Administer and monitor the billings and utilisation of sponsorship fund.
  • Administer and monitor the billings and claims for staff incentive for Food and Beverage promotion.
  • Prepare schedules for musicians' and guest chefs' salaries in accordance to the Musician Contracts for payment and submission to the local tax authority.
  • Verify Furniture, Fixtures and Equipment (FF and E) movements and check the historical cost for all items to be written off.
  • Check and record all purchase requests on FF and E against the budget.
  • Prepare and submit the monthly FF and E schedule, together with the support details, to the Owning Company.
  • Verify all Operating Equipment (OE) breakage and condemned linen.
  • Check and record all purchase requests on OE against the budget.
  • Prepare and submit the monthly OE schedule, together with the support details, to the Owning Company.
  • Organise the semi-annual OE inventory taking and to prepare the OE Report and Comparison accurately and on time.
  • Prepare Special Projects and Major R and M schedules and ensure all entries and adjustments are properly done.
  • Verify and input all approved Direct Credit Authorization Form from vendors and check Vendor Audit Report daily.
  • Relieve the General Cashier duties, as and when required.
  • Provide the appropriate level of professional, courteous and caring service to other employees (internal customers) and other visitors to the division.
  • Ensure all employees provide a courteous and professional service at all times.
  • Handle guest and employee enquiries in a courteous and efficient manner, reporting complaints or problems if no immediate solution can be found, whilst feeding back a prompt follow up.
  • Maintain positive guest and colleague interactions with good working relationships.
  • Ensure all disbursements and claims are supported by all necessary documents, processed and certified for receipt of merchandises or services in quality, quantity and prices.
  • Maintain and record all general ledger accounts.
  • Ensure that all sub-ledgers agree with general ledger.
  • Check and verify all monthly journals prepared by Accounts Clerks.
  • Prepare monthly journal entries as assigned.
  • Post all monthly-approved journal entries.
  • Prepare and maintain schedules and analyses for all accounts.
  • Prepare bank reconciliation statements for all banks.
  • Assist the Director of Finance/Assistant Director of Finance in all stages leading to the preparation and distribution of all monthly financial reports and analysis.
  • Assist in the preparation of Statutory Surveys and special statistical reports as assigned by the Director of Finance/Assistant Director of Finance.
  • Ensure all journals and related financial reports are properly filed for future reference.
  • Assist in implementing and streamlining the internal control procedures covering all activities of the hotel.
  • Respond to the queries and provide support details regarding financial statements to Head of Divisions and Departments.
  • Maximise employee productivity through the use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests.
  • Direct employees to ensure productivity meets standards given in accordance with Hyatt Design Standards and Criteria and the Hyatt International Finance Operations Manual.
  • Focus attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment.
  • Ensure new technology and equipment are embraced, improving productivity whilst taking work out of the system.
  • Ensure that all hotel, company and local rules, policies and regulations relating to financial record keeping, money handling and licensing are adhered to, including the timely and accurate reporting of financial information.
  • Develop Accounting employees to work following the operational, financial, administrative philosophies.
  • Through hands-on management, supervise closely all Accounting employees in the performance of their duties in accordance with policies and procedures and applicable laws.
  • Delegate appropriately, duties and responsibilities to equipped and resourced employees, nurturing and developing them whilst ensuring standards of operation and safety are maintained.
  • Instil the Training philosophies of the company and work closely with the Training Manager developing Departmental Trainers, ensuring that all Managers and Supervisors take an active role in the training and development of employees.
  • Develop and assist with training activities focused on improving skills and knowledge.
  • Ensure employees have a complete understanding of rules and regulations, and that behaviour complies.
  • Monitor employee morale and provide mechanisms for performance feedback and development.
  • Conduct annual Performance Development Discussions with employees, supports them in their professional development goals.
  • Effectively communicate guiding principles and core values to all levels of employees.