US Accounting and Finance Associate
12 hours ago
Colaberry Inc., a dynamic organization, is seeking an experienced Accounts associate to join its global finance and accounting team based in Hyderabad, India. The ideal candidate will maintain bookkeeping, payroll, and compliance activities for the US operations of Colaberry's staff augmentation & training business, Colaberry School.
Key Responsibilities:
- Accounts Receivable/Accounts Payable:
- Follow up on timesheet activities with billable consultants
- Create timesheets in QuickBooks
- Prepare and send customer invoices from QuickBooks
- Invoicing for Colaberry School revenue
- Prepare and send AR aging reports
- Follow up with customers for payments
- Recording customer's payments in the ERP
- Vendor Payments:
- Verify C2C bill with timesheets
- Recording AP invoices
- Verify and approve bills in Bill.com platform
- Follow up on invoices not received from vendors
- Recording payment applications for all bills including auto payments
- New vendor accounts setup in Bill.com and request W-9
- Prepare monthly AP reports and record monthly bills for rents and other expenses items in Bill.com
- Bank and Credit Card Reconciliations:
- Recording bank transactions in QuickBooks
- Bank transactions reconciliation
- Payment gateway transactions tracking and reconciliations
- Credit card transactions recording and reconciliations
- Prepare weekly cash flow and send to management
- Projected vs actual cash flow requirement update
- Bank line of credit reconciliations
- Preparing monthly borrowing base report
- Document library maintenance for all financial partnerships
- Payroll:
- Maintain track of new employees and contractors
- Monitoring and assisting Ceipal and Intuit payroll profile creation
- Check for changes in pay rates of employees/contractors
- Notifying for contract ending in next 6-1 weeks
- CIGNA & non-medical working, medical insurance application and cancellation
- Send payroll file for confirmation
- Processing bi-weekly payroll
- Recording payroll entries and classification
- Payroll reconciliation
- Yearly PTO calculations and adjustments
- New state registrations
- Payroll revisions and rectifications
- Sending W2 and 1099 as requested by employees
- 401k report after payroll submission
- HAS contribution after payroll
- Monthly and Yearly Closing Activities:
- Monthly closure of accounts and closing entries
- Review and preparation of monthly financials
- MIS report special requests
- Segment or vertical reporting
- Gathering data for audit activities
- Preparation for cash basis financials for CPA tax filing
- Preparation of yearly budget
- Miscellaneous/Compliance Activities:
- Commission calculation for recruiters and sales teams
- Sending commission files to sales and recruitment teams
- Consultant data in financial packages
- Bi-weekly gross profit calculations
- State yearly registration renewal and reactivation
- Monitoring workers compensation and other insurance renewal dates
- Responding to audits queries from financials and MSP/client audits
- Any ad-hoc tasks required by Group CEO, India MD, or Finance head
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