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Office Administrator

2 weeks ago

Solapur, Maharashtra, India beBeeFacilities Full time ₹ 20,00,000 - ₹ 25,00,000

We're seeking a facilities and office administration leader to oversee our infrastructure, daily operations, vendors, compliance, and workplace safety.

Key Responsibilities:
  • Infrastructure & Operations
    • Manage electricity, water, air conditioning, ventilation, internet, CCTV, printers, fire safety, and other office utilities.
    • Ensure preventive maintenance, quick breakdown resolution, and vendor service level agreement compliance.
  • Office Management
    • Oversee housekeeping, pantry, stationery, front desk, security, and visitor management.
    • Monitor hygiene, consumables, and office cleanliness standards.
  • People & Access Control
    • Onboard new joiners with desk setup, ID/access cards, and basic kits.
    • Manage exits, asset returns, access deactivation, and clearances.
    • Track attendance, late entries, and exceptions.
  • Vendors, Leases & Projects
    • Maintain a reliable vendor bench, negotiate costs, track annual maintenance contracts, and monitor service quality.
    • Coordinate lease agreements, office fit-outs, repairs, and landlord escalations.
  • Financials & Records
    • Verify bills, reconcile petty cash, maintain records for leases, insurance, licenses, and safety certificates.
  • Compliance & Safety
    • Keep necessary certifications, insurance, safety certificates, and first-aid kits up to date and audit-ready.
  • Reporting & KPIs
    • Prepare monthly management information systems: spend vs budget, incidents, vendor scorecards, service level agreement compliance, and risks/fixes.
    • Track key performance indicators: utility uptime, hygiene audit scores, ticket closure times, and budget adherence.
  • After-Hours Preparedness
    • Ensure late-shift office preparedness and provide on-call support for urgent issues.