Executive Assistant

19 hours ago

India Castellan Real Estate Partners Full time
Castellan Real Estate Partners

We are seeking a highly skilled Executive Assistant to join our team at Castellan Real Estate Partners.

About the Role

This is an exciting opportunity for a detail-oriented and organized individual to support our CEO in managing ongoing projects, ensuring deadlines are met, and providing updates on progress.

The ideal candidate will have proven experience as a virtual assistant, executive assistant, or in a similar role, preferably within the real estate industry.

Key Responsibilities
  • Travel Arrangements:
  • Plan and coordinate all aspects of travel, including booking flights, accommodations, and transportation.
  • Research and suggest the best travel options based on preferences and budget.
  • Prepare detailed travel itineraries, including meeting schedules.
  • Manage last-minute changes or cancellations, ensuring smooth adjustments to travel plans.
  • Assist with visa applications, travel insurance, and other necessary documentation.
  • Personal Task Management:
  • Manage and organize personal schedules, including appointments, events, and social engagements.
  • Maintain a digital filing system for personal documents, receipts, and important records.
  • Track and manage personal expenses, preparing reports and ensuring timely payments.
  • Document Management:
  • Prepare and organize documents, reports, and presentations for the CEO, ensuring they are accurate and ready for meetings.
  • Maintain a digital filing system, ensuring easy access to important documents and information.
  • Work on Monday.com software.
  • Project Coordination:
  • Assist the CEO in managing ongoing projects, ensuring deadlines are met and providing updates on progress.
  • Coordinate with internal teams and external partners to ensure projects are executed smoothly.
  • Confidentiality and Discretion:
  • Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
  • Manage the CEO's personal and professional matters as needed, ensuring seamless integration between their work and personal life.
Requirements
  • Proven experience as a virtual assistant, executive assistant, or in a similar role, preferably within the real estate industry.
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite, Google Workspace, and real estate-specific software.
  • Experience with social media management and marketing tools.
  • Ability to work independently, prioritize tasks, and manage time effectively.
  • High level of integrity and professionalism in handling confidential information.
  • Familiarity with the US real estate market.
What We Offer

We offer a competitive salary of $$80,000 per year, based on your experience and qualifications.

Our office hours are 4.30 p.m to 1.30 a.m IST, which allows for flexibility and remote work options.

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