Facilities Director

4 days ago

Gurgaon, Haryana, India beBeeFacility Full time ₹ 15,00,000 - ₹ 25,00,000
Administration & Facility Manager

The Administration & Facility Manager plays a vital role in ensuring seamless day-to-day office operations.

  • Key Responsibilities:
  • Office & Facility Management: Ensure zero disruption to office operations through smooth day-to-day functioning of all office facilities, including workspace allocation, cleanliness, and maintenance.
  • Vendor & Contract Management: Manage relationships with facility, security, housekeeping, and other administrative vendors. Negotiate contracts, ensure timely renewals, and monitor service quality.
  • Procurement & Asset Management: Oversee the procurement of office supplies, furniture, and equipment at optimal cost. Ensure procurement within budget and approved timelines.
  • Travel & Event Coordination: Manage travel arrangements for employees and guests. Plan and execute corporate events, employee engagement activities, and meetings within approved budgets.
  • Administrative Compliance & Documentation: Ensure adherence to company policies, statutory requirements, and audit readiness, with zero non-compliance observations. Maintain updated documentation for licenses, agreements, and compliance records before due dates.
  • Stakeholder Management: Build and maintain strong relationships with all engaged stakeholders, including vendors, building management, and facilities teams.

Qualifications & Skills:
Bachelor's Degree: Business Administration, Facility Management, or related field
Experience: 5+ years in administration, facility, or office management roles
Skills: Strong negotiation, vendor management, contract administration, safety, health, and environmental regulations, organizational, communication, problem-solving abilities, proficiency in MS Office and administrative tools.
KPIs: Zero disruption to operations and services, 100% preventive maintenance adherence, on-time vendor contract renewals and performance above SLA, procurement within budget and timelines, zero non-compliance in audits.

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