Senior Administrative Professional

3 days ago

Anand, Gujarat, India beBeeAdministrative Full time ₹ 6,00,000 - ₹ 12,00,000
Job Overview

To facilitate a seamless administrative experience for resident and visiting faculty, we seek an individual to provide dedicated support.

This role involves handling various administrative tasks within the department to ensure smooth functioning and efficient operations.

The job holder will be responsible for arranging travel and accommodations for visiting and resident faculty, as well as making stay arrangements at both Hyderabad and Mohali campuses.

As part of their responsibilities, the job holder will also ensure timely final honorarium payment invoices are made for visiting faculty.

In addition, the person will assist in preparing course materials and arrange class seating layouts for students. They will also be responsible for processing all course material related invoices and POs.

S/he will maintain stationery supplies and issue mementos for guest speakers.

Main Responsibilities:

  1. To assist Visiting and Resident faculty in all other administrative work from classroom setup, office setup, Visa for VF and other logistics - 30%
  2. To support Resident faculty, Visiting Faculty, guest speakers with travel accommodation, F&B requirements - 30%
  3. To ensure final honorarium payment Invoice for the visiting faculty is completed within specified time and ticket settlements on BAZ - 15%
  4. To raise Pos, process invoices for all course related expenditures for both campuses - 15%
  5. To contribute to departmental activities: stationery procurement, BAZ, graduation & placement - 10%

KRAs (Key Responsibility Areas):

  • Administrative assistance to Visiting Faculty and Resident Faculty from Hyd and course material compilation
  • Travel, accommodation, and F&B arrangements for Visiting and Resident, guest speakers
  • Final invoice and tickets settlements
  • Course-related Seating layouts and Exam
  • Departmental Stationery mementos and other activities

Required Skills:

  • Excellent communication and interpersonal skills

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