Administrative Services Coordinator

2 days ago

Thiruvananthapuram, Kerala, India beBeeAdministrative Full time ₹ 10,00,000 - ₹ 15,00,000

Job Summary:

This is a unique opportunity to work as a Front Desk Officer cum Admin Assistant. As the first point of contact for our organization, you will be responsible for managing day-to-day operational matters associated with admissions and marketing.

About the Role:

  • You will provide administrative support across the organization, welcoming guests and greeting people who visit the business.
  • You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
  • Multitasking skill is essential for this position.

Key Responsibilities:

  • Greet and welcome guests/visitors as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
  • Order office supplies and keep inventory of stock
  • Staff, students and parents access card printing
  • Perform other clerical receptionist duties such as filing, photocopying, etc.
  • Perform all other ad hoc tasks assigned by the line manager

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