Procurement and Financial Operations Specialist

7 hours ago

Rajkot, Gujarat, India beBeeFinancial Full time US$ 50,000 - US$ 70,000

Job Title:

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Procurement and Financial Operations Coordinator

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Overview:

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This role is responsible for managing procurement activities, ensuring accurate financial records, and maintaining strong relationships with vendors and clients.

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Key Responsibilities:

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  • Oversee the procurement process, including sourcing vendors, negotiating contracts, and ensuring cost-effective purchasing decisions.">
  • Process purchase orders, track deliveries, and ensure timely receipt of goods and services.">
  • Maintain a detailed record of all procurement activities and manage the company's supplier database.">
  • Collaborate with internal departments to forecast procurement needs and manage the approval process.">
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Invoicing and Financial Operations:

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  • Utilize accounting software to create and manage client invoices, ensuring they are accurate and aligned with purchase orders and contracts.">
  • Record, track, and reconcile invoices in accounting software, ensuring payments are processed in a timely manner.">
  • Monitor the status of invoices and follow up with clients for overdue payments.">
  • Handle billing discrepancies and resolve any invoicing issues efficiently.">
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Accounting and Financial Reporting:

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  • Work closely with the finance team to ensure accurate financial records and reconciliation of procurement-related expenses.">
  • Maintain accurate accounting records, ensuring all financial transactions related to procurement and invoicing are accurately documented.">
  • Prepare regular reports on procurement activities, expenses, and invoice aging for management review.">
  • Assist in the preparation of financial statements and budgets, ensuring alignment with procurement and invoicing data.">
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Vendor and Client Communication:

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  • Act as the point of contact for vendors, ensuring smooth procurement transactions and resolving any supplier issues.">
  • Communicate with clients regarding billing and invoicing concerns, offering prompt resolution and maintaining positive relationships.">
  • Coordinate with internal teams to ensure timely and accurate payment processing.">
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Qualifications:

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  • Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.">
  • Experience: 2+ years of experience in procurement, invoicing, or accounting, with a focus on working with US clients.">
  • Technical Skills:">
  • Proficiency in QuickBooks for invoicing and financial record-keeping.">
  • Strong knowledge of accounting principles and financial reporting.">
  • Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUP).">
  • Accounting Knowledge: Experience with financial transaction recording, account reconciliation, and expense tracking in a corporate environment.">
  • Attention to Detail: Ability to maintain accurate financial records and resolve discrepancies.">
  • Communication Skills: Strong written and verbal communication skills to liaise with vendors, clients, and internal stakeholders.">
"]},

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