Senior Vice President- Company Secretary

3 days ago

bangalore, India Spot Your Leaders and Consulting LLP Full time

Key Responsibilities:

Board and Shareholders Meetings Management: Organize and facilitate board/Committees and Shareholders meetings including matters in relation to Postal Ballots, including scheduling, preparing agendas, and minute taking. Ensure that board procedures are followed rigorously.

Compliance with Listing Regulations and other SEBI Regulations – ensuring and advising on compliance with listing regulations and SEBI regulations including disclosures to be made to the stock exchanges and leading the governance practices towards disclosures to the stakeholders. Overseeing compliance with SEBI PIT Regulations and carrying out training sessions for the designated employees.

ESOP – oversight of administration of ESOP and RSU process, ensuing necessary disclosures, communication with the ESOP and RSU holders and carrying out the ESOP allotment/ obtaining listing and trading permission for the same from the stock exchanges.

Compliance Oversight: Oversee the company’s compliance with legal and regulatory requirements. This includes updating and managing statutory books, such as registers of members, directors, and secretaries. Monitoring compliances based on compliance tools and overseeing administration of the global compliance tools and secretarial automation process. Providing compliance training to the functionaries. Co-ordination with the functionaries for the compliance audits.

Corporate Governance : Advise the board on governance matters, helping to ensure that the company adheres to the highest standards of corporate governance.

Communication with Shareholders : Manage shareholder relations and communication, including producing annual reports and organizing the company’s Annual General Meeting (AGM).

Record Keeping: Maintain essential company documents such as the certificate of incorporation, legal documents, statutory registers, and meeting minutes.

Policy Management : Update and administer company policies to ensure they comply with legal standards and reflect the company’s objectives.

Legal Advisory: Provide legal guidance on matters affecting the company, ranging from contracts to mergers and acquisitions.

Corporate Secretarial Services : Handle various corporate secretarial duties, including filing corporate returns, maintaining company seals, and managing company insurance.

Subsidiaries/Trust management: Managing and overseeing the compliance of the subsidiaries globally and the trusts within the company.

Co - ordination with Internal Auditors, Secretarial Auditors, Statutory Auditors regarding secretarial compliances.
Co-ordination with ROC, Stock Exchanges, RBI and other regulatory agencies, counsels on corporate law matters.

Skills expected
Legal Acumen: A strong understanding of corporate law and regulatory frameworks is foundational. Must interpret and apply legal provisions to ensure the organization’s activities meet statutory requirements.
Corporate Governance Expertise: Company Secretaries are instrumental in fostering good corporate governance. They should have a deep understanding of governance principles ethical practices, and the ability to implement policies that enhance transparency and accountability.
Integrity and Discretion: must uphold the highest standards of integrity and discretion given their access to sensitive information. They are crucial in maintaining confidentiality and handling confidential matters with utmost care.
Analytical Thinking: Analytical skills are vital for interpreting legal provisions, assessing risks, and providing strategic advice. Company Secretaries should be adept at analyzing complex legal and regulatory issues and proposing effective solutions.
Interpersonal Skills: Company Secretaries interact with board members, executives, and external stakeholders. Strong interpersonal skills facilitate effective collaboration and communication, contributing to a positive corporate culture.
Problem-Solving Abilities: Compliance, governance, and legal challenges are inevitable. Company Secretaries should possess strong problem-solving skills to address issues promptly and mitigate risks to the organization.
Continuous Learning: The legal and regulatory landscape evolves, and Company Secretaries must stay updated on changes in laws and regulations. A commitment to continuous learning ensures that they provide accurate and up-to-date advice.

Qualifications: Need to add more
- Certified CS with 20+ years of experience. Expert in CS related matters in a listed setup
- Exceptional stakeholder management skills with the ability to influence and engage senior leaders.

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