Purchase Executive

Job Title: Purchase Executive - Marine & Industrial AutomationLocation: Marol, Mumbai (On-site)Reports to: Manager - Procurement (Kanishk Kumar Ray)About Aeliya Marine Tech:Aeliya Marine Tech is a leading supplier of marine and industrial automation equipment, serving global customers across UK, US, Canada, Europe, and Asia. Based in Bhavanagar with operations in Ahmedabad and a warehouse in Tansa and starting operations in Mumbai now. We specialize in sourcing high-quality marine automation, industrial automation, PLCs, processors, instrumentation, and heavy electrical.We're rapidly expanding our procurement team to unlock massive untapped market potential and scales our operations significantly.The Opportunity:Join our newly formed Mumbai procurement team and work with a diverse range of marine and industrial automation products. You'll be sourcing from new markets, overseas suppliers, stockists, and directly from industrial and marine automation companies - giving you exposure to strategic procurement across multiple channels and geographies.What makes this role exciting:Global Exposure: 85% of our business is international (UK, US, Canada, Netherlands, Singapore, Turkey, Italy, Germany)Unique Products: Work with specialized marine automation, industrial controls, PLCs, instrumentation, and heavy electricalsHigh Growth: Rapidly scaling company with massive career growth opportunityImpact: Help convert 160+ daily unfulfilled customer queries into salesLearning: Exposure to new market development, overseas procurement, and international sourcingKey Responsibilities:Procurement Operations (60%)Handle daily procurement requisitions from sales team for unavailable inventory itemsSource marine and industrial automation products from multiple channels:New market vendors and suppliers (domestic and international)Overseas manufacturers and authorized distributorsStockists and dealers of marine/industrial automation equipmentDirect procurement from industrial and marine automation companiesOEM/brand principals and their authorized channelsGenerate RFQs based on customer specifications and technical requirementsValidate product specifications, compatibility, and quality parametersObtain competitive quotations from multiple suppliers across different geographiesNegotiate pricing, payment terms, credit periods, and delivery schedulesProcess Purchase Orders and track order fulfillmentCoordinate international shipments and import documentation when requiredVendor Management (25%)Identify and onboard new vendors/suppliers across different sourcing channelsDevelop new market sources - explore untapped suppliers and regionsConduct vendor validation and due diligence (genuineness, reliability, quality, financial stability)Build and maintain strong relationships with suppliers for repeat sourcingEvaluate vendor performance on quality, pricing, delivery timelines, and responsivenessDevelop contingency supplier networks for critical product categoriesAttend vendor meets, trade shows, and industry events for networkingData & Analysis (10%)Maintain accurate procurement records in Excel and upcoming ERP systemTrack procurement metrics: conversion rates, average procurement time, order valuesAnalyze repeat customer queries to identify high-demand products for proactive stockingMonitor supplier pricing trends and market intelligenceProvide regular reports on procurement performance to ManagerCross-functional Collaboration (5%)Work closely with Sales team to understand customer requirementsCoordinate with QC team for quality verification of procured itemsCollaborate with Warehouse team for inventory planning and logisticsSupport Finance team with vendor documentation and payment processingLiaise with Logistics/Import team for international procurement coordinationMust-Have QualificationsEducationBachelor's degree in Business Administration, Commerce, Science, or EngineeringDiploma in Mechanical/Electrical/Electronics is highly preferredExperience3-5 years of hands-on B2B procurement experienceMandatory: Experience in Marine industry OR Industrial automation OR Electrical/Electronic equipment procurementProven track record of vendor development and negotiationExperience with multi-channel sourcing (not just catalogue buying)Exposure to new vendor identification and market developmentTechnical KnowledgeWorking knowledge of marine automation equipment, industrial controls, or electrical/electronic instrumentationAbility to read technical specifications, datasheets, and equipment cataloguesUnderstanding of product compatibility, substitutions, and technical equivalentsBasic knowledge of marine/industrial automation brands (ABB, Siemens, Schneider, Allen Bradley, etc.)SkillsAdvanced MS Excel (Pivot tables, VLookup, data analysis)MS Word and PowerPoint for documentation and presentationsBasic understanding of ERP systems (training will be provided)Strong analytical and problem-solving abilitiesExcellent negotiation and vendor management skillsClear verbal and written communication in EnglishAbility to work independently and meet deadlinesComfortable with international communication (email, calls with overseas suppliers)Good-to-Have QualificationsKnowledge of international procurement and import procedures (Incoterms, LC, customs clearance)Experience in overseas sourcing (China, Europe, USA, Southeast Asia)Familiarity with marine equipment brands and industrial automation manufacturersWorking knowledge of Power BI or data visualization toolsPrior experience in fast-growing or startup environmentsUnderstanding of marine certifications and compliance requirementsWhat We're Looking For (Behavioral Traits)Hustle & Initiative: Self-starter who can hunt for products across multiple channels and geographiesQuick Learner: Ability to rapidly understand diverse technical productsRelationship Builder: Natural at building trust with vendors and internal teamsProblem Solver: Creative in finding solutions when standard channels don't workResults-Oriented: Driven by conversion rates and closing dealsAdaptable: Comfortable with ambiguity and changing priorities in a growth environmentPersistent: Doesn't give up easily when sourcing difficult-to-find itemsKey Performance Indicators (KPIs)Procurement conversion rate (target: 10-15% of assigned requisitions)Average time from requisition to quote generationNumber of new vendors/sources on boarded per monthCost savings achieved through negotiationCustomer satisfaction on fulfilled orders (quality and delivery)Success rate in sourcing from new markets/overseas suppliersWhat We OfferCompetitive compensation packageOpportunity to be part of a high-growth company's expansion journeyLearning and development in specialized marine and industrial automation marketsDirect exposure to international business operationsCareer progression to senior procurement roles as the company scalesCollaborative work environment with direct access to leadershipSelection ProcessResume screeningHR RoundTechnical Round with Manager - Procurement (Kanishk Kumar Ray)Final discussion with ManagementOffer roll outHow to ApplyApply through LinkedIn or send your resume to: hr@aeliyatech.comSubject Line: "Application - Purchase Executive - Marine Procurement"Note: Only shortlisted candidates will be contacted. We appreciate your interest in joining Aeliya Marine Tech.