Executive Assistant

Job Title: Executive Assistant for Director General, Pro Vice Chancellors and Executive Registrar.

Location: Ganpat University, Mehsana, Gujarat.

Type: Full-Time

About Ganpat University

Ganpat University, a highly reputed multi-disciplinary university located in Gujarat with a NAAC ‘A’ grade and GSIRF 5-Star rating, has established strong industry-academia partnerships. The university seeks competent and dynamic individuals passionate about transforming education and contributing to the country’s economic growth.

About the Role:

Ganpat University is seeking a proactive, highly organized, and experienced Executive Assistant to support the Director General, Executive Registrar and Pro Vice Chancellor. The ideal candidate will possess excellent communication skills, strong time management abilities, and a high level of discretion and professionalism. This role requires a dynamic individual capable of handling confidential information, managing multiple priorities, and facilitating smooth administrative operations.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements and reminders for upcoming meetings.
• Prepare and review correspondence, reports, presentations, and other documents.
• Prepare agendas, take meeting minutes, and ensure follow-ups are done on time.
• Maintain effective communication and coordination with internal departments, faculty, staff, and external stakeholders.
• Organize and support high-level meetings, including agenda preparation, minutes documentation, and follow-ups.
• Handle confidential information with integrity and discretion.
• Monitor incoming communications and respond or redirect as appropriate.
• Track deadlines, tasks, and key projects, ensuring timely completion and follow-through.
• Assist in the planning and execution of official university events and engagements.
• Maintain files and records in an organized and accessible manner.
• Handle emails, draft documents, and act as the point of contact for internal and external communications.

Qualification and Requirement:

• Graduate in any discipline (preferably with a specialization in administration or management); a Master’s degree is an advantage.
• 5–6 years of proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably in an educational or institutional setup.
• Excellent written and verbal communication skills in English and Hindi/Gujarati.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams, Google Meet).
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently and as part of a team, with a proactive and problem-solving mindset.
• High level of professionalism and integrity.

Preferred Attributes:

• Familiarity with academic or university environment.
• Strong interpersonal skills and ability to interact with senior leadership.
• Ability to manage sensitive matters and maintain confidentiality.