Animal Welfare Operations Coordinator

1 week ago

bangalore, India beBeeAdministrative Full time

Join our team and apply for this mission-driven role to make a difference in the lives of animals.Job DescriptionThe role of Executive Assistant to CEO & Board plays a critical part in ensuring the smooth management of daily operations and organizational coordination at our organization. As an executive assistant, you will provide direct support to the CEO and Board of Directors while acting as a bridge between departments – including veterinary care, shelter operations, HR, fundraising, and outreach – to maintain efficient workflows and strong internal communication.This is a challenging role that requires a highly organized, proactive, and compassionate professional who is passionate about animal welfare and organizational excellence.Manage calendars, meetings, and appointments for senior executives, ensuring effective time management.Prepare agendas, minutes, and follow-up actions for board and management meetings.Draft, proofread, and format official letters, proposals, reports, and presentations.Maintain confidential and sensitive records, files, and organizational data.Key Responsibilities:Executive & Board SupportOperations CoordinationProject & Program SupportCommunication & LiaisonAdministrative & Documentation SupportAs a highly motivated and detail-oriented individual, you will be responsible for providing exceptional support to the CEO and Board, managing daily operations, and maintaining strong relationships with external stakeholders.This role requires a high degree of autonomy, excellent communication skills, and the ability to work effectively in a fast-paced environment.Benefits:We offer a competitive salary, comprehensive benefits package, and opportunities for growth and development.As a member of our team, you will have access to ongoing training and professional development programs, allowing you to enhance your skills and advance your career.Qualifications & Experience:Qualified candidates must possess a Bachelor's degree in Business Administration or a related field and a minimum of 4 years of experience as an Executive Assistant, Operations Coordinator, or similar role.Candidates should also have proficiency in Google Workspace (Docs, Sheets, Drive, Calendar), MS Office, and project management tools (Asana, ClickUp, or Trello).Excellent written and verbal communication skills, strong organizational abilities, and a passion for animal welfare are essential for success in this role.Key Skills & Competencies:Strong sense of ownership,High attention to detail,Excellent coordination and interpersonal skills,Ability to manage multiple priorities and deadlines,Willingness to visit or assist at the shelter,Passion for animal welfare and community service,Work Environment:This role is primarily office-based with frequent coordination with shelter staff and external stakeholders.May require flexible hours to align with U.S.-based Board meetings or time zones.

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