Executive Personal Assistant to The Chief Medical

1 week ago

Bangalore, India Sarvoham Animal Foundation Full time

Executive Assistant to CEO & Board Location : In-Office Sarvoham Animal Foundation is a dedicated non-profit organization committed to the welfare and protection of animals, with operations in both the USA and India. We provide shelter, medical care, and rehabilitation for animals in need. Our mission is to rescue, heal, and find loving homes for abandoned, abused, and neglected animals. The Executive Assistant to CEO & Board plays a critical role in ensuring the efficient management of daily operations and organizational coordination at Sarvoham Animal Foundation. This individual provides direct executive and administrative support to the CEO and Board of Directors while acting as a bridge between departments — including veterinary care, shelter operations, HR, fundraising, and outreach — to maintain smooth workflows and strong internal communication. This is a mission-driven role ideal for a highly organized, proactive, and compassionate professional passionate about animal welfare and organizational excellence. Manage CEO’s calendar, meetings, and appointments, ensuring effective time management. Prepare agendas, minutes, and follow-up actions for board and management meetings. Maintain confidential and sensitive records, files, and organizational data. Support coordination between Indian and U.Operations Coordination Coordinate between departments — veterinary, shelter management, adoption, fundraising, and volunteer teams — ensuring efficient information flow. Support the development, implementation, and compliance monitoring of SOPs across departments. Project & Program Support Monitor progress of ongoing projects and special initiatives (construction, vaccination drives, outreach programs, etc.). Assist in data collection, reporting, and impact measurement for animal welfare metrics. Prepare periodic project status reports, dashboards, and presentations for management review. Coordinate with cross-functional teams to ensure timely delivery of project goals. Communication & Liaison Serve as a central point of contact between the CEO, Board, donors, government authorities, partners, and internal staff. Draft donor emails, official responses, and stakeholder correspondence on behalf of the CEO. Coordinate between Indian operations and international (U.Coordinate with accounts for financial tracking, budget updates, and expense reporting. Maintain digital and physical filing systems and ensure data accuracy across Google Drive/Sheets. Prepare monthly and quarterly operational and financial summary reports for the CEO and Board. Qualifications & Experience ~ Bachelor’s degree in Business Administration, Management, or related field. ~4+ years of experience as an Executive Assistant, Operations Coordinator, or similar role ~ Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar), MS Office, and project management tools (Asana, ClickUp, or Trello). ~ Excellent written and verbal communication skills in English. ~ Compassionate, dependable, and aligned with animal welfare values. Passion for animal welfare and community service. Primarily office-based with frequent coordination with shelter staff and external stakeholders. May require flexible hours to align with U.

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