Virtual Assistant Manager

4 days ago

Kolhapur, India beBeeOperations Full time

Job Title: Operations CoordinatorWe are seeking a highly organized and detail-oriented Operations Coordinator to join our team.This is a remote virtual assistant position that involves managing operational and back-office tasks for US-based businesses.About the Role:The Operations Coordinator will be responsible for providing administrative support to executives, managing schedules, handling emails and messages, preparing documents, reports, and presentations.You will also utilize advanced Excel skills to generate insightful MIS reports, prepare spreadsheets, and dashboards providing key stakeholders with accurate data-driven insights for informed decision-making.The role involves driving seamless business operations by overseeing and optimizing key processes, fostering cross-functional collaboration, and implementing efficiency-enhancing initiatives to achieve organizational objectives.Key Responsibilities:Administrative Support: Manage and maintain executives' schedules, handle emails and messages, and prepare documents, reports, and presentations.Excel and MIS Reporting: Utilize advanced Excel skills to generate insightful MIS reports, prepare spreadsheets, and dashboards providing key stakeholders with accurate data-driven insights for informed decision-making.Business Operations: Drive seamless business operations by overseeing and optimizing key processes, fostering cross-functional collaboration, and implementing efficiency-enhancing initiatives to achieve organizational objectives.Project Management: Oversee project planning, execution, and tracking to ensure timely delivery and alignment with business goals; coordinate cross-functional teams, manage project timelines, and mitigate risks to drive successful project outcomes.Data Management: Perform accurate data entry, maintain organized records, and manage file systems to ensure easy retrieval and secure storage of important information.Research: Conduct online research to gather relevant data and information and prepare summaries and reports to support decision-making.Vendor Management: Manage communication, documents, and invoices; process and track orders and take care of compliance and vendor contracts.Qualifications:Minimum 3 years of full-time corporate work experience.Exceptional written and verbal communication skills.Bachelor's/ Master's degree.Advanced proficiency in Excel/Google Sheets (formulas, pivot tables, data visualization).Excellent time management and organizational abilities.Demonstrated ability to identify and resolve issues proactively.A team player who can collaborate effectively with colleagues at all levels.Ability to prioritize tasks and work independently in a remote setting.Prior experience in US healthcare (insurance, billing, or administration) is a plus.Schedule and Requirements:We operate on a flexible schedule, offering Eastern Time - 6:30 p.m. - 3:30 a.m. IST, Monday - Friday, and Pacific Time - 9:30 p.m. - 6:30 a.m. IST, Monday - Friday.Quiet and brightly illuminated work environment.Laptop with Minimum 8GB RAM, I5 8th gen processor.720P Webcam and Headset.A reliable ISP with a minimum speed of 100 Mbps.Smartphone.

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