Senior Accounts Executive

2 weeks ago

north delhi, India Dentalkart Full time

Job Title: Sr. Accounts Executive

Location: Chhattarpur - Delhi

Employment Type: Full-time

Job Summary:

We are seeking a meticulous and results-driven Sr. Accounts Executive to join our Finance team. This role is responsible for managing the accounts receivable cycle, including invoice verification, credit note processing, payment reconciliation, and collections. The ideal candidate will ensure accurate financial reporting, maintain strong internal controls, and support timely cash inflows through effective follow-ups and stakeholder collaboration.

Job Description:

1. Invoice Management & Reconciliation

  • Process and verify invoices across multiple platforms.
  • Identify and resolve discrepancies related to billing, place of supply, and taxation.
  • Match payments received with open invoices and address any unmatched items promptly.

2. Credit Note Processing & Compliance

  • Generate and reconcile credit notes, especially for high-value transactions.
  • Validate credit note accuracy, including branch, tax codes, and reason codes.
  • Ensure compliance with internal policies and applicable GST regulations.

3. Accounts Receivable Follow-Up

  • Monitor AR aging reports and conduct follow-ups with customers and internal teams.
  • Collaborate with sales and operations to resolve billing disputes or payment holds.
  • Maintain accurate and up-to-date customer ledgers.

4. Payment Reconciliation

  • Reconcile payments received via multiple channels such as Razorpay, COD, and bank transfers.
  • Allocate payments in ledgers and track advances, partial settlements, and credits.

5. Stakeholder Coordination

  • Liaise with sales teams to obtain payment updates, approvals, and resolve AR-related issues.
  • Conduct regular AR review meetings with internal stakeholders.
  • Provide training and system access (Zoho) to sales teams and clients as required.

6. Reporting & Analysis

  • Prepare and distribute weekly/monthly AR aging reports for management.
  • Track and analyze key metrics such as DSO, collection efficiency, and overdue balances.
  • Support financial closing processes with accurate and timely reporting.

7. System & Documentation Management

  • Maintain accurate records of AR transactions in accounting systems.
  • Support audit requirements by providing necessary documentation and reconciliations.
  • Manage user access and roles in Zoho for transparency and system integrity.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or Commerce.
  • 2–4 years of experience in accounts receivable or general accounting.
  • Proficient in accounting software Zoho Books, or other ERP platforms.
  • Strong understanding of GST compliance, invoice lifecycle, and credit/debit note processing.
  • Proficient in Microsoft Excel (including VLOOKUP, Pivot Tables, and data analysis).

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