Head - P&C Materials

JOB DESCRIPTION Job Role: Head - Procurement & Contracting Job Role ID: SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE Job Role Variant: Head - P&C Materials Manager Job Position: Chief Procurement Officer (CPO) Job Position ID: Value Stream: Money, Materials & Compliance Job Family: Procurement & Contracts Sub-Job Family: Procurement & Contracts Grade/Level: Location: SECTION II: PURPOSE OF THE ROLE To conceptualise and oversee the overall sourcing strategy for the assigned unit / projects for various direct material /engineering material procurement to aid in production of quality products and contributing ultimately on growth and profitability targets of O2C business SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE Responsibilities Functional Planning & Strategy Provide inputs in creating the procurement strategy inline with internal guidelines & create Annual Operating Plan (AOP) in consultation with GMS team Oversee end to end execution / implementation of functional plans and track achievement to functional targets/goals as per Annual Operating Plan Collaborate with leadership team to identify new initiatives/ projects and set operational plans that meet these future demands Participate in budgeting cycle & process and provide inputs on budget allocation for own sub-function/ team Oversee deployment of own budget and ensure efficient utilization and minimum variance in target v/s actual Stay abreast of the developments in the domain and identify best practices for in-house implementation Procurement OperationsAchieve the mandated product/spares quality through cost efficient and timely procurement within the budget Collaborate with multiple stakeholders as Business teams, technology teams etc. for implementing cost optimisation/value maximisation opportunities Review exception process against various KPIs and take suitable corrective actions Monitor current inventory levels vis a vis lead time to achieve timely replenishment and maintaining safety stock levels Oversee escalations for timely settlement of supplier related issues, commercial/dispute settlement against claims etc. Provide thought leadership on various developments in GST/tax structure to own team and ensure maximum availment of such prevailing benefits Oversee timely availment of GST credit by own team and intervene for any support needed e.g. relevant documents pending from supplier Review the Master Supplier List (MSL) on a periodic basis and update as per agreed frequency Guide teams to enter into strategic long term contracts with OEMs Facilitate technical services for chemical and catalysts performance enhancement and bring down costs. Supplier Management & DevelopmentIdentify potential suppliers for various procurement requirements and ensure adherence to established procedure for supplier evaluation Forge and maintain strong relationship with critical suppliers through frequent connect with their senior leadership team and providing adequate support Review supplier performance inline with their agreed obligations and create improvement plan / provide requisite support as required Communicate feedback on performance to respective suppliers and convey RIL expectations w.r.t performance standards Policies, Processes and ProceduresCreate policies, processes, and procedures covering all areas of procurement operations and ensure adherence to relevant procedural / legislative requirements and internal guidelines Promote a culture of innovation and continuous improvement through adapting to changes in standards, changes in the business environment and adoption of leading practices Oversee escalated non-compliance cases and recommend processes to reduce non-compliance Stay abreast of latest developments in technology and provide direction to own team for digital technology adoption and adherence to established guidelines Risk ManagementStay abreast of various risks as geopolitical/supplier/location/currency based risks which could impact critical procurement and develop suitable contingency plans Achieve preparedness of own team to handle unforeseen emergencies such as natural calamities, geopolitical situations etc. to ensure continuity of procurement operations while minimum disruption in plant operations Oversee adherence and compliances towards HSE and RIL guidelines w.r.t all suppliers Oversee the closure of all audit points and ensure agreed actionable are implemented within timelines People ManagementParticipate in recruitment activities & ensure retention / engagement of own team Set performance objectives of own team, evaluate / appraise team members and provide regular feedback & guidance Guide, mentor and develop own team to take larger and complex responsibilities Evaluate training and development requirements for own team and make recommendations for learning interventions SECTION IV: SUCCESS METRICSTimely placement of orders Timely procurement and delivery of materials and services On time payment to suppliers Timely closure of audit points 100% compliance to P&C processes, SOPs and systems Training hours for own team SECTION V: OPERATING NETWORK Internal: Manufacturing, Business, EXIM, Logistics, FC&A, Technology, Legal External: Suppliers, Consultants, Freight Forwarders, Shipping Lines SECTION VI: KNOWLEDGE AND COMPETENCIES Education QualificationsA bachelors degree in Engineering or equivalent preferably in Chemical/Mechanical/Instrumentation/Electrical A masters degree in management or equivalent is preferred Experience25+ overall years of total experience with a minimum 5 7 years in leadership position. Experience in plant O&M/projects is preferred Functional / Behavioural competencies required to execute the role Functional CompetenciesKnowledge of sourcing and procurement strategies, product and industry Experience in digital sourcing and procurement systems Knowledge of prevalent legislative and regulatory requirements Knowledge of standard contractual terms and conditions Commercial acumen (taxes, duties, trade agreements) Business acumen Behavioral Competencies NA SECTION VII: CAREER MOVEMENTS Feeder Roles: Sr. Team Lead - Materials (for Refinery/Petchem/Polymer/Engineering Material/Project) Possible Next Role Movement: Chief Procurement Officer (CPO)