Admin and Facility Manager

1 day ago

bangalore, India Aliens Tattoo Full time

Role Overview: We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration.Key Responsibilities Facility & Infrastructure Management Oversee utilities (electricity, water supply, AC’s, water purifiers, pest control, etc.). Manage AMCs for equipment (AC, water purifier, etc.).Supervise repairs, maintenance, and vendor coordination. Conduct housekeeping and cleaning audits to maintain hygiene standards.Administration & Workplace Support Manage printing, paperwork, and official documentation.Arrange guest/customer needs including stay, snacks, and basic hospitality. Supervise ACU team and maintain checklists for daily tasks. IT & Asset Management Manage IT assets (allocation, maintenance, tracking). Maintain and audit other company assets. Coordinate with IT vendors for troubleshooting and upgrades. Procurement & Vendor Management Handle end-to-end procurement and purchase processes. Manage vendor relationships, contracts, and negotiations. Track renewals of AMCs, service agreements, and procurement needsInventory Management Maintain stock of consumables, merchandise, aftercare, and studio essentials. Track inward/outward movement of materials across studios. Conduct periodic inventory audits (monthly/quarterly). Prevent stock-outs through timely procurement and forecasting. Coordinate with finance for reconciliation of stock and purchases.HR & Travel Support Provide admin support during employee onboarding. Manage bookings for travel tickets, hotels, and related logistics Requirements B.Com/BBA with 5+ years of experience in administration or facilities management. Strong knowledge of vendor management, procurement, and AMC handling. Familiarity with asset management practices. Excellent communication, negotiation, and multitasking skills. Proficiency in Google Workspace, and MS Office. Strong problem-solving skills with the ability to manage multiple priorities

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