Operations Coordinator

2 weeks ago

bangalore, India beBeeAdministrative Full time

Administrative Management PositionAs an Administrative Manager, you will oversee the efficient operation of the office, ensuring high standards of service. Key responsibilities include managing daily administrative activities, travel, facilities, events, and vendor coordination.Office Administration:Maintain a well-organized workplace by overseeing daily administrative tasks.Manage office upkeep, procurement of supplies, and handling of assets and inventories.Develop, document, and implement process improvements, policies, and procedures to enhance operational efficiency.Travel Management:Coordinate domestic and international travel for employees, adhering to company policies and budgets.Maintain and manage travel itineraries and cost tracking.Facilities Management:Supervise the upkeep, safety, and functionality of the office premises.Engage with vendors and service providers for maintenance, cleaning, security, and technical services.Ensure compliance with statutory and safety regulations.Budget & Vendor Management:Assist in preparing and managing the admin and facilities budget.Manage vendor relationships, negotiate contracts for services, and ensure cost-effective solutions.Review and process invoices and payments in a timely manner.Communication & Coordination:Facilitate clear and effective communication between employees, leadership, and service partners.Coordinate internal and external meetings, conferences, and collaborations.Assist with employee onboarding and company-wide announcements/communications.Events & Engagement Management:Organize and manage internal and external events, including conferences, client pitches, team lunches/dinners, and offsites.Plan and execute large-scale events and offsites both in-city and upcountry locations.Handle logistics and coordination for visits from clients or leadership teams.Team & Central Support:Provide administrative support to all internal teams and assist in cross-team project coordination.Support the central Admin team with branch-level coordination and implementation of administrative initiatives.Maintain and manage employee records and office access protocols in coordination with HR.

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