MAX Security | Senior Admin Executive | mumbai

18 hours ago

mumbai, India MAX Security Full time

Company Profile:


Max is Global Risk Management organization based out in Tel Aviv, Israel and its APAC HQ is based out of Mumbai. Led by veterans from Israeli Military Special Forces, Intelligence, Cyber and Secret Services we operate in 160 countries across the globe. We have capabilities in every continent across the world and carry the experience of 25 + successful years in the intelligence, operations, and consulting sector. MAX provides Fortune 500 organizations with the tools to enable them to carry out business in some of the most challenging and severe environments.


Position: Senior Admin Executive


Job Details:

  • Experience: 2-5 years.
  • Seniority : Junior to mid level.
  • Job Type: Full-time – Hybrid work model.
  • Team Size : One person contributor role.
  • Location: Mumbai.
  • Travel : Frequent inter and intra city domestic travel.
  • Schedule: Six day week Mon - Sat.
  • Education: Bachelor's degree (Master's preferred).
  • Joining: Immediate joiners only.


Job Responsibilities:


  • Remote Office Administration: Oversee virtual work operations, manage digital office tools, coordinate virtual meetings, and ensure compliance with company policies and procedures
  • Asset Management: Maintain accurate inventory of physical and IT assets, ensure regular servicing, and optimize utilization.
  • Vendor Management: Build and maintain relationships with vendors and suppliers, negotiate contracts, manage procurement, and ensure timely delivery of goods and services.
  • Event and Travel Arrangements: Coordinate cost-effective travel planning, including cabs , flights and hotels bookings.
  • Visa Documentation: Handle all aspects of visa processing, including preparing documentation and liaising with embassies and consulates for timely approvals.
  • Utility Bills Payment: Manage timely payment of utility bills related to remote work to avoid disruptions.
  • Invoice Generation and Client Payment Follow-up: Generate accurate invoices, follow up on outstanding payments, and maintain professional communication with clients.
  • Vendor and Service Provider Payments: Handle the entire payment process, ensuring prompt processing and accurate record-keeping.
  • GST and TDS Filing: Ensure timely payments and filing of GST and TDS returns.
  • Bills Receivable and Bills Payable: Should have good knowledge of Bills Receivable and Bills Payable.


Requirements and Skills:


  • Proven administration experience in multinational companies.
  • Excellent proficiency in written and spoken English.
  • Advanced MS Excel and Power BI skills are highly desirable
  • Filing of statutory compliances and audits.
  • Detailed knowledge of invoicing, GST, TDS, and vendor management.
  • Experience in large-scale event and global travel management.

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