Personal Assistant

3 days ago

kolkata, India IndoAge Full time

IndoAge is a creative and digital agency led byMr. Ganga Ram Das (CEO), working with both Indian and international clients across branding, marketing, and production services. We believe in discipline, creativity, and professionalism — building strong systems and structure for long-term growth.Role OverviewWe are seeking asmart, punctual, and trustworthy Personal Assistantto support our CEO in daily office coordination, scheduling, communication, and operational follow-ups.The role combines bothexecutive and administrative duties, with a strong focus ontime management, discipline, and office readiness.Key Responsibilities1. Daily Office ManagementEnsure office opens on time (reach by 9:40 AM) and is properly set up before operations begin.Maintain office readiness — lights, AC, equipment, and CEO's desk organization.Ensure timely office closure (after 7:00 PM) — all systems shut, lights off, documents secured.Supervise basic office discipline and attendance tracking.2. Executive AssistanceManage CEO's calendar, appointments, and daily task list.Follow up with team members on assigned work and deadlines.Take meeting notes and prepare daily/weekly summaries.Handle confidential documents and maintain record files properly.3. Communication & CoordinationDraft and send professional messages, follow-ups, and reminders on behalf of the CEO.Coordinate with clients, vendors, and internal departments as required.Filter calls, emails, and WhatsApp messages — ensuring the CEO's time is used effectively.4. Personal & Administrative SupportAssist with travel bookings, courier management, and minor errands.Manage small payments, document submissions, and follow-up with service providers.Maintain confidentiality in all business and personal matters.5. Reporting & RoutinePrepare a short End-of-Day Report summarizing completed tasks and pending items.Ensure the CEO's schedule, tasks, and priorities are properly updated each morning.Ideal Candidate ProfileGraduate (any stream) with good communication and presentation skills.Strong sense of discipline, responsibility, and time management.Confident in using Google Workspace, Excel, and WhatsApp Web.Fluent in EnglishPunctual, organized, and comfortable with both office and limited personal coordination work.Age: 21–26 years preferred.Working Hours10:00 AM – 7:00 PM (Monday–Saturday)(Must reach by 9:40 AM to ensure office readiness)Growth OpportunityPerformance-based salary revision after 6–12 months.Potential promotion to Executive Assistant role with higher responsibilities and pay.Direct mentorship under CEO and exposure to real-world business operations and client handling.Compensation₹15,000 – ₹18,000 per month (based on capability)Performance incentives for discipline, punctuality, and reporting accuracy.

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