Executive Assistant

WHO ARE WE?

We are a bunch of super enthusiastic, passionate, and highly driven people, working to achieve a common goal We believe that work and the workplace should be joyful and always buzzing with energy

CloudSEK, one of India’s most trusted Cyber security product companies, is on a mission to build the world’s fastest and most reliable AI technology that identifies and resolves digital threats in real time. The central proposition is leveraging Artificial Intelligence and Machine Learning to create a quick and reliable analysis and alert system that provides rapid detection across multiple internet sources, precise threat analysis, and prompt resolution with minimal human intervention.

Founded in 2015, and headquartered in Singapore, we are proud to say that we’ve grown at a frenetic pace and have been able to achieve some accolades along the way, including:

• Launch of our first product in 2016.
• Earning our pre-series A funding in 2018.
• Receiving multiple awards including the prestigious Excellence Award for being the Security Product Company of the Year in 2020.
• Receiving the Series A funding from MassMutual Ventures in 2021 with a total investment of $10million.

CloudSEK’s Product Suite:

• CloudSEK XVigil constantly maps a customer’s digital assets, identifies threats and enriches them with cyber intelligence, and then provides workflows to manage and remediate all identified threats including takedown support.
• A powerful Attack Surface Monitoring tool that gives visibility and intelligence on customers’ attack surfaces. CloudSEK's BVigil uses a combination of Mobile, Web, Network and Encryption Scanners to map and protect known and unknown assets.
• CloudSEK’s Contextual AI SVigil identifies software supply chain risks by monitoring Software, Cloud Services, and third-party dependencies.

Job Description:

As an Executive Assistant(5+years), you will be the operational backbone of the CEO’s office — managing communication, scheduling, travel, and day-to-day execution. You’ll work closely with leadership and internal/external stakeholders, keeping priorities aligned and ensuring things run smoothly behind the scenes.

Key Responsibilities:

Inbox & Communication Management

• Own the CEO’s inbox: triage, respond, delegate, and flag priority messages
• Maintain clear, timely, and respectful communication with stakeholders

Calendar & Scheduling

• Manage a complex, dynamic calendar across time zones
• Schedule and reschedule meetings with minimal conflicts
• Prepare briefing notes, agendas, and capture follow-ups when needed

Travel & Logistics

• Coordinate with the Admin team for domestic and international travel — flights, hotels, visas
• Create detailed itineraries and manage real-time changes
• Handle event RSVPs and offsite planning when applicable

Expense Management

• Track, categorize, and reconcile CEO’s expenses
• Submit monthly reimbursements and expense reports accurately
• Liaise with the finance team for clarification or documentation

Investor Relations Responsibilities

• Manage and update the investor pipeline using Streak (CRM), ensuring all interactions and stages are accurately logged.
• Monitor investor movement and interest levels; proactively schedule meetings or follow-ups as required.
• Coordinate with internal stakeholders (e.g., CEO, Finance, or Business teams) to gather relevant updates or materials for investor conversations.
• Ensure timely communication and track action items arising from investor meetings.
• Support in organizing investor documents, pitch decks, and due diligence material as needed.

Keka Platform Management

• Manage the Keka HR platform to handle employee workflows including leave, on-duty (OD), work-from-home (WFH), and reimbursement requests.
• Review and approve requests after receiving confirmation from the CEO to ensure compliance and consistency.
• Maintain confidentiality and accuracy while processing employee records or requests.

Ad-Hoc Support

• Take ownership of ad-hoc tasks or special assignments as delegated by the CEO or leadership team.
• Act as a flexible support resource for cross-functional needs, ensuring timely and dependable execution.
• Exhibit a solution-oriented mindset while handling unexpected or high-priority requests.
• Ensure the CEO’s daily operations are smooth and efficient.

Must-Have Skills:

• 5+ years as an Executive Assistant (preferably supporting senior leadership)
• Strong written and verbal communication
• Excellent organizational and time management abilities
• Proven skills in email/inbox and calendar management
• High degree of professionalism, discretion, and trustworthiness
• Tech-savvy: Comfortable with Google Workspace, Slack, Microsoft Office etc.

Nice-to-Have Skills:

• Startup or high-growth environment exposure
• Familiarity with project coordination or internal reporting
• Understanding of startup culture and CEO workflows

What You’ll Get:

• Direct access and impact with leadership
• A fast-moving, ambitious, and transparent work culture
• Freedom to grow, learn, and take ownership