Senior Office Coordinator

5 days ago

vadodara, India beBeeAdministration Full time

The position of Office Administrator is responsible for ensuring the smooth and efficient operation of administrative functions, facilities management, and support services.This role involves coordinating with various departments, managing vendors, maintaining records, and supporting leadership with operational tasks. The ideal candidate is organized, proactive, and capable of handling multiple responsibilities with discretion and professionalism.Key Responsibilities1. Office ManagementOversee day-to-day office operations: Ensure a clean, safe, and productive work environment.Manage office supplies, equipment, and inventory: Coordinate maintenance and repairs of office infrastructure.2. Facility & Vendor ManagementLiaise with external vendors: Negotiate contracts and ensure compliance with service-level agreements.Maintain documentation: Monitor vendor performance and maintain accurate records.3. Administrative SupportProvide administrative assistance: Schedule meetings, prepare agendas, and manage calendars.Handle travel arrangements: Accommodations, reimbursements, and other administrative tasks.4. Record Keeping & DocumentationMaintain accurate records: Office expenses, assets, and contracts.Ensure proper filing: Document administrative processes and support audits and compliance checks.5. Communication & CoordinationAct as a point of contact: Departments and external stakeholders.Draft internal communications: Notices, memos, and company-wide announcements.6. Compliance & SafetyEvaluate company policies: Adhere to legal regulations and monitor workplace safety.Support HR and legal teams: Administrative compliance matters and emergency preparedness.Required Skills and QualificationsBachelor's degree in Business Administration or related field.Experience in administrative or office management roles.Strong organizational and multitasking abilities.Good communication and interpersonal skills.Knowledge of vendor management and facility operations.

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