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Executive - Stores

2 months ago

nashik, India VIBGYOR Group of Schools Full time

Primary Purpose:
To provide assistance and excellent customer service to the customers (both internal & external) of VIBGYOR and planning, organizing & carrying out the comprehensive stores related functions for the Company (including daily sales/purchases).

Primary Responsibility:
The prime responsibility of Store Executive is maintaining customer service. The manager needs to be customer focus and understand their pulse.
The store Executive will need to maintain cash controls at all point in time.
Keeping track of all purchases and maintaining the store facility
Greet customers and provide assistance as and when required
Cleanliness and order in the store need to be maintained at all times.
It is very important that the correct inventory is maintained
Check received stock against invoices
To mark prices on stock
needs to have an understanding in terms of restocking shelves such that the
Record prices in the log book
Receive cash and provide correct change
Though every register is now moving as a soft copy still there would be a few register that still needs to be maintained
To keep a balance of cash receipts
To make timely deposits of cash and reconcile the same.
To ensure the receipts are printed and are recorded.
To reconcile bank statements
Maintain minimum stock as per the requirement.
· Receive indent from respective department and verify the same in terms of the quantity and signature by the authorized signatories.
· Verify the availability of materials in stores as per the indent.
· Pass the entries in the TALLY software, as and when the transactions occur.
· Receive the material and reconcile the same with the purchase order.
· Communicate to the purchase department in case of any discrepancy in the quality or quantity of the materials received from supplier
· Arrange and tag the materials as per the format.
· Verify the stock/materials on a periodic basis.
· Handle POS counter and prepare daily POS collection report
Timely updation of MIS
Placing orders towards printing and stationary, Housekeeping, Consumable, Electrical and Consignment items.
· Responsible towards control over Linens inventory and staff uniforms.
· Receiving the items from suppliers and check the quantity, quality code and expiry date.
· Responsible for preparing the Purchase order and GRN.
· Responsible to enter the issue requisition in the system.
· Responsible to ensure the clearance from security check for all the received items.
· Prepare Gate Pass for Rejected, Consignment and exchanged items.
· Ensure submission of monthly statement of Consignment, Consumable, Linen, Instruments and Equipment to the department in-charge.
· Responsible to check stock of all items and place the orders.
· Obtaining Goods Receipt Note (GRN) and forward the bills to account dept.
· The Stores Assistant is responsible to take care of inter dept material issues of Consumables, Consignment, Printing and Stationary and Linen.
· Submit monthly reports regarding total purchase, issues and current stock status to the Manager.
· The Stores Assistant is responsible to ensure proper co-ordination and good relationship with other Department.
· Create schedules to ensure adequate and efficient staffing at all times

Desired Qualification: ·
Graduate in any discipline

Expected Competencies
· Exceptional sales and operational skills in a customer service environment.
· Team-building and strong problem solving skills.
Good Liasioning Skills
· Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint and Tally
· Understanding of budgeting, asset management & compliance.