Executive Assistant

3 days ago

chennai, India Acentra Health Full time

Job Title:

Executive Assistant


Location:

Hybrid - Chennai


About Acentra Health:

Acentra Health delivers a broad range of health information technology enterprise solutions and customizable products to a diverse base of state and federal agencies. We align, build, and manage innovative, high-quality, cost-effective solutions that help customers achieve their mission, enhance business performance, reduce costs, and improve the health for over 50 million Americans. With locations throughout the U.S. and in India, Acentra Health employs a world-class team of technologists, healthcare subject-matter experts and program managers, all of whom have experience with large scale mission-critical information technology implementations. Innovation and commitment to our mission are core to our DNA. And through our shared values, we foster an environment of inclusion, empowerment, accountability, and fun


Job Description:

We are searching for an Executive Assistant to work closely with our executive team. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/ She will have previous experience working in an office environment, performing administrative duties and providing support to management.


Objectives of this Role:

  • With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
  • Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow.
  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
  • Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.


Responsibilities:

  • Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
  • Organize team communications and plan events, both internally and offsite.


Skills and Qualifications:

  • Master’s degree in Business Administration or similar field.
  • 6-10 years in a business or executive management role.
  • Excellent communicator in written and verbal form.
  • An expert level user in MS Suite.
  • Extremely versatile, dedicated to efficient productivity.
  • Experience planning and leading strategic initiatives.


Preferred Qualifications:

  • Experience with data analysis.
  • Experience with budget management.
  • Proven success in a project coordination role.
  • Nimble business mind with a focus on developing creative solutions.
  • Strong project reporting skills, with a focus on interdepartmental communication.

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