Facilities Manager

1 week ago

bangalore, India RSP India Full time

Position Title: Facility Manager
Department: Facilities Management
Reports To: Director of Operations
Location: Bangalore
Employment Type: [Full-time]
Job Overview:
The Facility Manager is responsible for overseeing the day-to-day operations of a facility, ensuring the environment is safe, functional, and well-maintained for employees, visitors, and clients. This role includes managing building systems, maintenance, safety protocols, space planning, vendor relationships, and ensuring compliance with health and safety regulations.
Key Responsibilities:
Facility Operations and Maintenance:
Oversee the maintenance and upkeep of all facility systems (HVAC, electrical, plumbing, elevators, etc.).
Coordinate routine preventive maintenance and emergency repairs.
Ensure facilities are clean, safe, and operational at all times.
Manage and track facility-related work orders and maintenance requests.
Vendor and Contractor Management:
Manage relationships with external contractors and service providers (cleaning, landscaping, security, etc.).
Negotiate contracts and ensure compliance with service level agreements (SLAs).
Evaluate vendor performance and handle issue resolution.
Space Planning and Optimization:
Plan and allocate office and workspaces efficiently to meet the needs of staff and departments.
Assist in the setup and teardown of workstations, offices, and meeting rooms.
Monitor space usage and make recommendations for improvements or adjustments as necessary.
Health and Safety Compliance:
Ensure the facility complies with all relevant health and safety regulations.
Conduct regular safety inspections and risk assessments.
Oversee the development and implementation of emergency procedures, including fire drills, evacuations, and first aid protocols.
Budgeting and Cost Control:
Develop and manage the facility maintenance budget.
Track expenses and identify opportunities for cost-saving improvements.
Ensure efficient use of resources and compliance with budget guidelines.
Sustainability Initiatives:
Implement and promote sustainable practices within the facility (energy efficiency, waste management, recycling, etc.).
Stay up to date with green building standards and eco-friendly initiatives.
Security and Access Control:
Oversee the facility’s security systems, including surveillance cameras, access control, and alarm systems.
Manage the issuance of security badges and keys for employees and visitors.
Respond to security incidents or breaches and coordinate with law enforcement if necessary.
Communication and Reporting:
Communicate facility-related updates, issues, and improvements to management and other stakeholders.
Prepare and present regular reports on facility performance, maintenance issues, and budget tracking.
Required Qualifications and Skills:
Bachelor’s degree in Facility Management, Business Administration, Engineering, or a related field (or equivalent experience).
Proven experience 10 to 15 years in facilities management or a related field.
Strong knowledge of building systems and maintenance operations.
Ability to manage multiple projects and prioritize tasks effectively.
Excellent communication and interpersonal skills.
Proficiency with facility management software and MS Office Suite.
Strong problem-solving skills and attention to detail.
Ability to work independently and as part of a team.
Familiarity with relevant regulations, including OSHA and local building codes.
Preferred Qualifications:
Facility Management certification (e.g., IFMA’s CFM, BOMA, or LEED).
Experience with budgeting and cost control.

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