MANAGER PURCHASE

About the Role: The Purchase Manager is responsible for overseeing the procurement of goods, materials, and services required by the organization while ensuring timely delivery, cost efficiency, and compliance with quality standards.

Responsibilities:

• Procurement and Sourcing:
• Develop and implement strategic sourcing and procurement plans to ensure the timely availability of materials and services, aligned with organizational goals.
• Negotiate prices, terms, and delivery schedules with domestic and international vendors.
• Evaluate supplier performance based on quality, delivery, cost, and responsiveness.
• Ensure compliance with internal purchasing policies and procedures.
• Collaborate with internal departments (e.g., Production, NPD, Stores, Finance, QA, etc.) to forecast demand and ensure alignment of supply chain strategy.
• Track and analyze key procurement metrics (e.g., cost savings, lead times, etc.).
• Purchase Order Management:
• Oversee that purchase orders are issued on time and ensure timely delivery of goods and services.
• Monitor the orders placed and handle any delays or issues that may arise.
• Monitor records of purchases, including pricing, terms, and delivery schedules.
• Vendor Relationship Management:
• Develop and maintain strong vendor relationships to ensure smooth procurement processes.
• Address and resolve any vendor-related issues, including delivery discrepancies or product quality concerns.
• Evaluate supplier performance and resolve any supply issues or discrepancies.
• Import / Export:
• Manage all import/export operations, including documentation, licensing, HS code classification, and compliance with customs regulations.
• Liaise with freight forwarders, customs brokers, shipping lines, and regulatory authorities for smooth cargo clearance.
• Oversee preparation and verification of shipping documentation (e.g., commercial invoices, packing lists, air waybills, bills of lading, bill of entries, shipping bills, certificates of origin, etc.).
• Monitor the shipments and manage logistics timelines to ensure timely delivery.
• Monitor records of imports and exports for audit and reporting purposes.
• Handle DGFT-related documentation and compliance.
• Support in managing advance payments and duty payments.
• Ensure insurance coverage, payment terms, and logistics cost optimization.
• Stay updated with changes in trade laws, tariffs, HS codes, and INCOTERM.
• Inventory and Stock Management:
• Collaborate with warehouse and inventory teams to manage stock levels and avoid over/under stocking.
• Quality Control:
• Ensure that purchased goods or services meet the organization’s quality standards.
• Coordinate with internal teams to assess product or service satisfaction and handle returns or exchanges as necessary.
• Documentation and Reporting:
• Prepare, maintain and update purchasing records, including invoices and delivery receipts.
• Generate MIS reports on purchasing activities.
• Cost Control and Budgeting:
• Preparation of budgets for procurement activities.
• Work closely with finance for budgeting, cost tracking, and variance analysis.
• Identify cost-saving opportunities and implement efficiency-improving initiatives.
• Prepare procurement reports and cost analysis for management review.

Qualifications: Relevant educational background in procurement, supply chain management, or a related field.

Required Skills:

• Strong negotiation skills.
• Excellent communication and interpersonal skills.
• Proficiency in procurement software and tools.
• Ability to analyze data and make informed decisions.

Preferred Skills:

• Experience in international trade and customs regulations.
• Knowledge of quality control processes.
• Familiarity with inventory management systems.

Pay range and compensation package: Competitive salary based on experience and qualifications.

Interested candidate : contact srividhya@futuresandcareers.com

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