Effective Supply Chain Coordinator

6 days ago

vadodara, India beBeeOperations Full time

Procurement Manager PositionThis role is responsible for managing the organization's procurement operations, ensuring seamless coordination between sourcing, logistics, finance, and clients to meet operational deadlines.The ideal candidate will have significant relevant experience in procurement, import operations, or supply chain, with a strong understanding of customs procedures, HS codes, duty minimization, and financial planning.Key responsibilities include:Sourcing & Production Monitoring: Liaise with sourcing/procurement teams to understand urgency and lead times, track goods at various stages, and raise alerts when supplier timelines are not met or when goods are overdue.Import Clearance & Customs Management: Select and manage authorized clearing agents, ensure timely follow-up with agents on goods in transit and customs clearance, and apply accurate HS Codes to imported items to minimize duty and cost.Logistics & Client Delivery: Coordinate with logistics providers to ensure on-time delivery to clients, communicate with clients regarding delivery timelines, delays, and expected dates, and proactively analyse causes for delay and present solutions to clients.Financial Planning & Cash Flow Management: Monitor Estimated Time of Arrival (ETA) for all import consignments, prepare and present detailed notifications (costs, timeline) to finance team to ensure funds are ready, factor in PVOC assessment costs (if any) in the financial forecasting, and plan for local procurement payments ahead of time to avoid cash flow bottlenecks.Budget and Capital Projects Coordination: Liaise with the Capital Projects team to monitor procurement-related budget lines, help forecast budget needs based on procurement plan, and track utilization vs budget for capital-project-related supply chain activities.Reporting & Risk Management: Develop a weekly operations report covering status, risks, and proposed mitigations, maintain a risk register for supply chain risks (e.g., delay, cost, customs), provide analysis of the causes of delays or cost overruns with recommended corrective actions, and ensure all import operations comply with regulatory requirements (customs, PVOC, etc.)Required skills and qualifications include:Bachelor's degree in Supply Chain, Business Admin, Logistics, or similar.Significant relevant experience (e.g., 5+ years) in procurement, import operations, or supply chain.Knowledge of customs procedures, HS codes, duty minimization, and financial planning.Strong communication (internal + external) and stakeholder-management skills.Organizational & risk-management abilities.Benefits include:Air ticket upon 2 years of successful completion of the contract.Transport allowance to and fro office.Accommodation on sharing basis.Performance will be evaluated on, but not limited to, the following:Percentage of on-time deliveries (to clients).Average customs clearance lead time.Cost savings achieved via correct HS codes / duty minimization.Accuracy of import and procurement fund forecasts.Number and severity of supply chain risks realized vs mitigated.Effectiveness in budget tracking and cost control (especially for capital projects).Location of Work: Dar Es Salaam, Tanzania. Working Hours: 8:30am – 5:30pm.

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