Accounts Payable Associate
2 days ago
Position Overview:
The Accounts Payable Associate is responsible for managing the financial obligations of the company by ensuring timely and accurate processing of vendor invoices and payments. This role requires meticulous attention to detail, strong organizational skills, and the ability to effectively communicate with vendors and internal stakeholders.
Key Responsibilities:
Invoice Processing:
Receive, review, and verify invoices for accuracy and completeness.
Match invoices with purchase orders and receiving documents.
Code invoices to appropriate general ledger accounts and cost centers.
Enter invoices into the accounting system for processing.
• Sorting Utility Email
• Code invoices
• Review and follow up on invoices on hold
• Reconcile utility accounts as required
• Close accounts with utility provides as required
• Preliminary Check Registers (Acumatica)
• Prepare PAD in Acumatica
• Weekly Construction Preliminary Check Register email
• Monthly Utility Report Email (Acumatica)
• Director’s Credit Card Receipt Download
• Director’s Credit Card expense tagging
• Director’s Credit Card Reconciliation
• Assisting Accounts Payable Manager, and Project Accounting Director as required
Payment Processing:
Prepare and process payment batches for approval.
Ensure timely and accurate payments to vendors, including checks, ACH transfers, and wire transfers.
Reconcile vendor statements and resolve any discrepancies.
Respond to vendor inquiries regarding payment status.
Vendor Management:
Maintain accurate vendor records, including contact information and payment terms.
Communicate with vendors regarding payment issues, discrepancies, and inquiries.
Establish and maintain positive relationships with vendors to facilitate smooth payment processing.
Month-End Close:
Assist with month-end closing activities related to accounts payable.
Prepare accruals for outstanding invoices and expenses.
Generate reports and provide analysis as needed.
Qualifications:
Bachelor's degree in Accounting, Finance, or related field preferred.
5-7+ years of experience in accounts payable or related accounting role.
Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and MS Excel.
Strong understanding of accounting principles and practices.
Excellent attention to detail and accuracy.
Effective communication skills, both written and verbal.
Ability to prioritize tasks and manage workload efficiently.
Familiarity with procurement processes and vendor management.
Experience with expense reporting systems is a plus.
Knowledge of tax regulations related to accounts payable is advantageous.
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