Financial Invoice Specialist

2 weeks ago

thiruvananthapuram, India beBeeVendor Full time

Accounts Payable Professional RoleWe are seeking a meticulous and proactive individual to handle vendor invoices, payments, and reconciliations as part of our team.Main ResponsibilitiesProcess, verify, and reconcile vendor invoices in accordance with our financial policies.Ensure timely and accurate vendor payments through bank transfers, cheques, and online banking portals.Manage payment cycles, prepare payment run schedules, and handle urgent vendor payment requests.Monitor vendor accounts and ensure all payments are up to date.Vendor Coordination & ReconciliationAct as the primary point of contact for vendor payment queries.Resolve discrepancies related to invoices, GRNs, purchase orders, and agreed payment terms.Perform monthly vendor account reconciliation and maintain accurate vendor ledgers.Maintain updated vendor master data (bank details, contact information, TRN, etc.).Documentation & ComplianceMaintain daily, weekly, and monthly Accounts Payable reports.Ensure accurate documentation aligned with UAE audit requirements.Understanding of UAE VAT processes is an added advantage (invoice validation, tax documentation, compliance support).Assist in preparing financial reports, audit documentation, and supporting schedules.Internal CoordinationCoordinate with procurement, finance, and operations teams for invoice validation and 3 way matching.Support month-end closing activities such as accruals, AP aging analysis, and reporting.Key Skills & CompetenciesStrong knowledge of vendor payments, invoice processing, and bank reconciliations.Proficiency in MS Excel and accounting software (Tally / SAP / ERP systems).High accuracy, attention to detail, and strong follow-up skills.Good communication and problem-solving abilities.Ability to manage multiple vendors and a high volume of invoices.This role requires a motivated individual who can work efficiently and effectively within a team environment. The ideal candidate will have excellent organizational skills, be able to multitask, and possess strong analytical and problem-solving abilities.

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