Operational Coordinator

3 days ago

mangalore, India beBeeProjectManagement Full time

Project Coordination SpecialistAbout the Position:We are seeking a highly organized and proactive professional to manage projects from start to finish. This role involves coordinating with cross-functional teams, assigning tasks, planning timelines, and ensuring all deliverables meet client expectations.Key Responsibilities:Client Management:- Act as the main point of contact for clients—ensuring clarity, alignment, and smooth communication.Understand client requirements thoroughly, including guidelines, formats, and deliverables expected.Manage approvals, feedback cycles, and frequent project updates with clients.Internal Management:- Break down project briefs into well-defined tasks and assign them to designers, copywriters, editors, and project teams.Ensure internal teams have complete clarity on requirements, instructions, and timelines.Continuously follow up with teams to ensure tasks are progressing as planned.Timeline & Delivery Management:- Create, monitor, and manage detailed timelines for every deliverable.Communicate delivery plans to both the internal team and clients.Track daily progress, ensure on-time submissions, and highlight any risks or delays in advance.Costing & Documentation:- Prepare costing sheets, budget breakdowns, and project proposals for deliverables.Maintain trackers, status sheets, and complete project documentation for seamless reporting.Ensure all records are up-to-date, error-free, and aligned with client requirements.Quality & Process:- Review internal outputs (design/content) to ensure they match client guidelines before submission.Maintain smooth revision cycles and structured feedback loops.Suggest and implement process improvements to increase team efficiency and delivery quality.Requirements:Bachelor's degree in Business Administration, Marketing, Project Management, or related field.1–2 years of experience in project coordination or client servicing.Agency background is strongly preferred due to exposure to multi-team coordination.Excellent communication, stakeholder-handling, and interpersonal skills.Strong multitasking ability with great attention to detail.Proficient in Google Sheets/Excel and project tracking tools.Ability to manage tight deadlines and deliver high-quality output consistently.A strong sense of ownership, accountability, and problem-solving approach.

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