Artifex HR Private Limited | Administrative Executive
5 days ago
Artifex HR is hiring for a luxury real estate company in Chennai.
Position Overview:
We are seeking a dynamic and organized Front Office cum Admin Executive to join our real estate team. This role serves as the first point of contact for clients and visitors, ensuring a welcoming and professional front office environment while efficiently managing administrative tasks. The ideal candidate is proactive, detail-oriented, and able to juggle multiple responsibilities in a fast-paced real estate setting.
Key Responsibilities:
Front Office Management
- Serve as the first point of contact for clients, visitors, and stakeholders, ensuring a professional and welcoming reception.
- Handle incoming calls, emails, and inquiries, providing accurate information or directing them to the appropriate departments.
- Maintain a clean and organized front office area, including the reception desk and meeting rooms.
- Schedule and manage appointments, client meetings, and conference room bookings.
Administrative Support
- Provide administrative support to the real estate team, including preparing documents, reports, and correspondence.
- Maintain and organize office records, property files, and client databases.
- Assist in managing office supplies, inventory, and vendor coordination.
- Handle courier services, incoming and outgoing mail, and other logistical tasks.
Client Coordination
- Assist with client onboarding processes, such as collecting necessary documents and sharing property-related information.
- Coordinate with agents, property managers, and other departments to ensure seamless communication.
Office Operations
- Support HR and accounting functions, such as maintaining attendance records, expense tracking, and petty cash handling.
- Ensure compliance with office policies and procedures, maintaining confidentiality and professionalism.
- Assist in organizing company events, meetings, and team activities.
Qualifications and Skills
- Bachelor’s degree or equivalent qualification.
- 2+ years of experience in a front office or administrative role, preferably in the real estate industry.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
- Strong organizational and multitasking abilities.
- A proactive attitude with a focus on problem-solving and attention to detail.
- Knowledge of real estate processes and terminology is a plus.
CTC- Up to 4.2 LPA
Working Days - Monday to Saturday
Work Location - Mylapore
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