Senior Accounts Payable Executive

2 days ago

Mohali, Punjab, India AVASO Technology Solutions Full time

Key Responsibility Areas (KRAs) – Accounts Payable Executive

1. Vendor Management & Onboarding

  • Handle end-to-end onboarding of new vendors.
  • Collect and verify all required documents (PAN, GST, MSME declaration, bank details, etc.).
  • Ensure compliance with internal policies and Indian regulatory requirements.
  • Maintain accurate and up-to-date vendor master data, including changes to contact details, bank information, and compliance records.
  • Act as a liaison between vendors, procurement, and finance to ensure smooth resolution of payment and documentation issues.

2. Invoice & Payment Processing

  • Process vendor invoices, timesheets, and advance payment requests accurately within defined timelines.
  • Validate invoices to ensure correctness and compliance with company policies.
  • Schedule payments as per due dates, coordinating with Treasury or uploading to banking platforms.
  • Ensure necessary approvals and authorization workflows are followed.
  • Manage different expense portals and wallets.

3. Expense Monitoring & Risk Management

  • Monitor vendor-related expenses to ensure alignment with approved budgets and forecasts.
  • Track fixed expenses and update forecast trackers regularly.
  • Identify irregularities or potential risks in vendor billing or payments and escalate issues appropriately.
  • Support cash flow planning through timely updates and reporting.

5. Compliance & Audit Readiness

  • Ensure statutory compliance including:
  • TDS applicability and deductions
  • GST validations (GSTIN, tax codes, reverse charge, etc.)
  • MSME classification and reporting
  • Maintain audit trails and ensure documentation is ready for internal and statutory audits.

6. Reconciliations & Reporting

  • Perform periodic bank reconciliations, ensuring all payments match bank statements.
  • Resolve discrepancies in a timely manner.
  • Prepare and maintain aging reports, cash flow projections, and other financial reports.
  • Support budgeting and MIS through accurate and timely reporting.

7. Month-End Activities

  • Ensure all Accounts Payable (AP), Accounts Receivable (AR), and general ledger transactions are accurately recorded before month-end close.
  • Perform bookkeeping tasks to ensure books reflect correct balances across all accounts (AP, AR, accruals, provisions, etc.).
  • Reconcile key accounts and resolve discrepancies to maintain accurate financial records.
  • Coordinate with cross-functional teams to resolve open invoices, receipts, or payment issues.
  • Maintain up-to-date trackers and support preparation of audit schedules, journal entries, and financial reports.

8. Process Improvement & SOP Management

  • Identify opportunities for process automation and operational efficiency.
  • Review and update Standard Operating Procedures (SOPs) regularly to ensure clarity and compliance.
  • Support implementation of new systems or tools for better AP management.

Required Skills and Qualifications

  • Bachelor's degree in commerce/finance (B.Com/M.Com) or semi-qualified CA/ICWA.
  • 3–5 years of experience in Accounts Payable, preferably in a multinational or large-scale organization.
  • Solid understanding of Indian taxation (TDS, GST) and vendor compliance.
  • Hands-on experience with ERP systems.
  • Strong Excel and reporting skills.
  • Detail-oriented with good analytical and communication skills.
  • Ability to manage multiple priorities and meet tight deadlines.

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