Senior Proposal Writer

Role Profile: Proposal Writer / Bid Manager Role Title: Proposal Writer / Bid Manager Department: Sales / Business Development / Bids & Proposals Location: Hyderabad (Hybrid) – Aligned with U.S. or Global Time Zones as required Reporting To: Head of Proposals / Director – Business Development Role Purpose: The Proposal Writer / Bid Manager is responsible for managing end-to-end proposal creation for IT services and staffing engagements. This includes reviewing RFPs, coordinating stakeholder inputs, structuring proposals, ensuring compliance, and delivering persuasive, customer-focused content across bid types. The role is a key contributor to business growth and win-rate improvement through strategic proposal development. Key Responsibilities: Functional Responsibilities Create compelling, customized, and compliant proposals across various bid types (RFPs, RFIs, RFQs). Manage full proposal lifecycle including kick-off meetings, task delegation, and submission. Review and analyze RFPs/RFQs for compliance, eligibility, and key evaluation criteria. Align proposals with client goals, differentiators, and solution value propositions. Structure proposal documents logically and persuasively. Guide stakeholders on bid/no-bid decisions based on RFP assessments. Ensure familiarity and alignment with NDAs, T&Cs, and MSAs. Technical Responsibilities Format proposals, pricing sheets, and supporting documents using MS Office tools. Utilize proposal automation tools such as RFPIO, Loopio, Qvidian, or similar. Maintain and update content libraries for reusable proposal assets. Leverage document management systems like SharePoint or Confluence for version control. Submit proposals via bid portals such as SAP Ariba, Salesforce, GeM, and Jagger. Personal Effectiveness Write concise, persuasive, and audience-specific content aligned with buyer personas. Manage timelines, dependencies, and versioning across multiple proposals. Ensure accuracy, formatting quality, and complete compliance in every submission. Collaborate closely with internal teams (SMEs, Sales, Legal, HR, Finance). Deliver under tight deadlines while adapting to diverse industries and geographies. Required Competencies: Category Competency Proficiency Level Functional Proposal Writing for Various Bid Types Expert End-to-End Proposal Management incl. Commercials Advanced RFP/RFQ Compliance Review Expert Client-Centric Proposal Alignment Advanced Logical Proposal Structuring Advanced RFP Pursuit Advisory Intermediate NDAs, T&Cs, MSAs Familiarity Intermediate Technical MS Office (Formatting, Tables, Graphics) Proficient Proposal Tools (RFPIO, Loopio, Qvidian, XaitPorter) Working Knowledge Content Library Management Working Knowledge SharePoint / Confluence Working Knowledge Bid Portals (Ariba, Salesforce, GeM, Jagger) Working Knowledge Personal Written Communication Advanced Project Management & Coordination Advanced Attention to Detail Advanced Cross-functional Collaboration Advanced Time Management Advanced Adaptability Across Domains & Regions Advanced Education & Experience: Education : Bachelor's degree in communications, IT, Business, or a related field (preferred). Experience : 5+ years in proposal writing, bid management, or presales roles within IT services or government contracting environments. Preferred Qualifications: APMP Certification or equivalent Familiarity with U.S. or global public sector procurement processes Understanding of pricing models, including BOT (Build–Operate–Transfer) Success Indicators (KPIs): Proposal win rate and shortlist percentage Compliance accuracy and submission timeliness Stakeholder feedback and collaboration score Quality and reusability of content Efficiency in managing multiple concurrent bids