Senior Bookkeeper

Job Title: Bookkeeper (SMBs and Franchise Accounting)

Location: Remote

Employment Type: Full-Time | US Time Zone Coverage (ET/PT/CT overlap)

About ConnectedStars

ConnectedStars is an operations and talent partner for SMBs and multi-unit franchises across the U.S. We build reliable back-office systems—finance, people, and processes—so owners can scale with confidence. We value accuracy, transparency, and a get-it-done mindset.

The Role

You’ll be the day-to-day owner of franchise bookkeeping for multi-unit clients (restaurants, salons, fitness, retail, home services). You’ll run clean books at the location and consolidated levels , ensure timely period closes , and deliver unit economics that franchise owners use to make decisions.

Key Responsibilities

Multi-Unit Bookkeeping

• Own daily posting and month-end close for multiple locations; maintain standardized chart of accounts by brand .
• Reconcile bank/credit card/merchant accounts and third-party delivery or marketplace deposits (e.g., DoorDash/Uber Eats, Shopify/Amazon) including fees/chargebacks.
• Match POS sales to deposits and resolve over/short cash variances.
• POS & Systems
• Integrate and reconcile data from Toast, Square, Clover, Lightspeed, Revel, Shopify POS (as applicable).
• Maintain clean bank feeds and mapping rules in QuickBooks Online (preferred) or Xero; support exports from FranConnect or similar franchise systems.

Revenue, COGS, and Inventory

• Record daily sales summaries (net of discounts, comps, refunds, taxes, tips).
• Track inventory/COGS and waste; post landed costs; help implement perpetual or period inventory where applicable.
• Manage deferred revenue (e.g., gift cards, prepaid packages/memberships) and redemptions.

AP/AR & Cash Control

• Run three-way match for vendor bills (PO/invoice/receipt) where used; code shared costs across locations.
• Process payments, credit memos, and vendor statements; manage W-9 collection and 1099-NEC vendor lists.
• Set and monitor cash-handling controls and deposit cadence.

Payroll & Labor

• Prepare payroll inputs (hours, tips, PTO) and reconcile payroll journals; coordinate with providers (ADP, Gusto, Paychex).
• Track labor % by location/department and accrue payroll taxes/benefits as needed.

Compliance & Taxes

• Prepare sales/use tax workpapers across states; coordinate e-filings (experience with Avalara/TaxJar a plus).
• Support CPA with 941/940 , state filings, and annual returns; maintain audit-ready records.

Reporting & Unit Economics

• Deliver location P&L, balance sheet, cash flow and consolidated roll-ups on a 4-5-4 retail calendar or monthly close.
• Build simple KPI packs: sales mix, AOV, labor %, COGS %, prime cost, ad-fund %, royalty %, occupancy %, EBITDA .
• Flag anomalies and actionable insights (price/margin leakage, fee creep, under-depositing, rising food/labor trends).

Qualifications

• 3+ years in SMB or franchise bookkeeping (multi-unit strongly preferred).
• Proficient with QuickBooks Online (classes/locations, bank rules, recurring journals); Xero a plus.
• Hands-on with at least one POS listed above and marketplace/aggregator reconciliations.
• Working knowledge of U.S. GAAP basics , sales tax, payroll journal entries, and multi-state nuances.
• Strong Excel/Google Sheets skills (pivot tables, lookups, basic modeling).
• Detail-obsessed, organized, and comfortable owning deadlines across multiple clients.
• Nice to have: Avalara/TaxJar , FranConnect , inventory methods, and experience with restaurant/retail cost controls.
• Degree in Accounting/Finance preferred; relevant certificates (QB ProAdvisor, NACPB/AIPB) are a plus.

What We Offer

• Competitive salary with performance incentives.
• Fully remote with predictable close calendar and US-hours overlap.
• Playbooks, templates, and an account-management layer so you’re supported, not siloed.
• Growth path into Senior Bookkeeper / Client Accounting Manager .

How to Apply

Apply via LinkedIn Easy Apply or email your resume to nancy@connectedstars.com with subject line: Bookkeeper – (US Time) | ConnectedStars.