Administrative Specialist

2 months ago

india Thrillophilia.com Full time

About Thrillophilia:

Thrillophilia is India's largest online platform for discovering and booking travel experiences. With a focus on adventure, leisure, and offbeat travel, we provide carefully curated experiences to both domestic and international travelers.


Job Summary:

We are seeking an organized and detail-oriented Admin Executive to join our dynamic team. The ideal candidate will be responsible for handling day-to-day administrative tasks, ensuring smooth office operations, and providing support to the team. With a minimum of 1 year of experience in administration, you should have excellent communication skills and be capable of multitasking in a fast-paced environment.


Key Responsibilities:

Office Management:

  • Manage daily office operations and maintain a well-organized office environment.
  • Oversee the procurement of office supplies, equipment, and other resources as needed.
  • Coordinate and manage facility maintenance and repairs.

Documentation & Reporting:

  • Maintain and organize company records, documents, and databases.
  • Prepare and manage reports, spreadsheets, and presentations as required.
  • Ensure proper filing and documentation of contracts, invoices, and administrative paperwork.

Vendor Management:

  • Liaise with vendors, service providers, and contractors for office-related services and supplies.
  • Manage relationships with third-party suppliers to ensure timely delivery of services.

Support to Teams:

  • Provide administrative support to various departments as needed, including arranging travel and accommodation for employees.
  • Assist in scheduling meetings, coordinating internal events, and managing calendars for senior executives.

Visitor & Communication Management:

  • Greet and assist visitors, ensuring a welcoming and professional reception area.
  • Handle incoming and outgoing calls, emails, and correspondence in a timely manner.

Event Coordination:

  • Assist in planning and organizing company events, team outings, and other gatherings.
  • Coordinate logistics and manage event-related documentation.

Compliance & Policy Management:

  • Ensure compliance with company policies and procedures, including health and safety standards.
  • Assist in maintaining updated records of company assets and other resources.


Key Requirements:

  • Minimum 1 year of experience in an administrative or office management role.
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team.
  • Strong attention to detail and ability to manage confidential information.


Preferred Qualifications:

  • Bachelor's degree in Business Administration, Office Management, or a related field.
  • Experience in travel, tourism, or hospitality industry would be an advantage.
  • Familiarity with office management tools such as CRM or ERP systems.

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