Office Assistant

15 hours ago

kolkata, India JR Laddha Financial Services Pvt. Ltd. Full time

Job Description: Office AssistantPosition: Office Assistant-1Location: KolkataReports to: Senior Manager- OperationsJob Type: Full-timeJob Summary:The Office Assistant is responsible for providing administrative support to ensure efficient operation of the office. This role involves assisting with clerical tasks, maintaining records, managing office supplies, and ensuring a well-organized workspace by supporting Admin Manager.Key Responsibilities:1. Administrative Support:o Assist with general administrative duties such as answering phones, emails, and filing documents.o Distribute and manage incoming and outgoing mail and courier packages.o Maintain and update office records, documents, and databases.2. Office Organization:o Ensure office areas (meeting rooms, kitchen, etc.) are clean, organized, and well-stocked with supplies.o Monitor and replenish office supplies like stationery, cleaning materials, and other essentials.o Coordinate maintenance requests for office equipment (printers, copiers, etc.).3. Clerical Duties:o Prepare and organize documents, reports, and spreadsheets as needed.o Assist in scheduling meetings, organizing appointments, and maintaining office calendars.o Support in photocopying, scanning, and data entry tasks.4. Support to Team Members:o Assist office staff with travel arrangements, hotel bookings, and itineraries.o Manage the inventory of office assets and ensure their proper functioning.o Assist HR, accounting, and other departments with ad-hoc requests.5. Customer Service:o Greet and assist visitors, directing them to appropriate staff or meeting rooms.o Address any queries from staff or external stakeholders courteously and professionally.o Support in organizing office events, meetings, and small functions.6. Document Management:o Handle sensitive and confidential information in accordance with office policies.o Assist in maintaining physical and digital filing systems for easy access.Qualifications and Skills: Education: Graduation from any stream. Experience: Previous experience in an administrative or office assistant role is preferred. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Tally, Outlook). Communication: Excellent verbal and written communication skills. Organizational Skills: Strong multitasking abilities, with a keen attention to detail. Interpersonal Skills: A team player with the ability to work independently when needed. Problem-Solving: Ability to troubleshoot issues and find efficient solutions.Work Environment:This is a desk-based role requiring frequent computer use. The office assistant may be required to move around the office, deliver materials to staff, or assist with setting up meetings.Salary and Benefits: 8,000/- to 10,000/- Monthly with PF, ESIC.

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