Assistant Manager

ResponsibilitiesResponsibilities: Strategy, Planning, SOP and GuidelinesTechno-Commercial Strategy and InitiativesUnderstand the Techno-Commercial strategy and plan for SiteTake necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan Core Procurement, Purchase Requisition (PR) ReviewAssist in the review of approved PR from user department; seek additional information ifrequired from user for correctness & completeness of PRProvide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)Strategic Sourcing for Capex, Opex, Bulk Material & Services. Contribute to the strategic sourcing process by participating in activities such as:Selection of bidding process, preparation of vendor selection approach and vendorevaluation criteria depending on the nature of the categoryPreparing the request for information (RFI) document for bidder evaluationIdentification of potential bidders who meet the requirements (using Company vendordatabase, Supply market analysis, advertisement or recommendations from other teams)Preparation of the Request for Proposal (RFP) documentOrganizing and planning pre-bid meetings based on the queries and communicationrequirements from vendorsTechnical and Commercial bid evaluation of vendorsConducting fact-based negotiations/e-auction with shortlisted biddersPreparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.Contract Preparation and Order PlacementPrepare contract document as per stated protocols & standard templatesSet up the approved contract record within the ERP system, using the appropriate system steps and functionalityMaintain the contract document for future reference as per defined documentmanagement policySend the contract to vendor and all identified stakeholdersCollate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/CPBG) / Customs related documents from vendor as per requirementsProcurement through Rate ContractsBased on approved NFA, prepare, review and issue rate contractsPrepare master outline agreement (OA) in ERP system based on rate contractPrepare PO / SO for procurement under valid rate contractAssociated Procurement ActivitiesPost Order ManagementPrepare Billing Break Up and get it uploaded in SAP, if applicableExpediting of ordered materials for timely deliveryAddress, resolve or re-allocate and share response for queries raised by vendors or fromother internal stakeholders, during expediting deliveryPrepare Change Order/ Amendments in the order including quantity/ Rate variation, Extraitems, Time Extensions etc.Facilitate closure of contracts and take necessary actionsManage inbound logistics services for other Ex-Works Domestic SuppliesExecute contingency plans in case of immediate business requirementsSupplier Management – Supplier/ Vendor Identification and OnboardingCoordinate with new identified vendors to send information/ documents in predefinedforms for evaluationPrepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departmentsCheck details of forms submitted by vendor for their completeness and validity ofdocumentsInteract and take approval of Quality/ User/HSE department for vendor assessment ifrequiredIf the vendor is qualified based on the vendor evaluation criteria, update approved vendorlist & communicate to vendorPopulate required data and documents into MDG/Ariba system to get vendor code created in SAPSupplier/ Vendor Performance ManagementContribute to performance evaluation, management and development planning of suppliers/vendors for assigned category by partaking in activities such as:Preparation of vendor segmentation matrix based on annual spend with the vendor andrisks associatedPreparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segmentAssigning performance levels to vendors, reviewing vendor scorecard, and checking if theperformance is meeting desired levelIn case of satisfactory performance, communicating performance feedback to vendorshighlighting improvement opportunities on individual parametersIn case of unacceptable performance, communicating performance to vendor & planningdiscussions to identify actions required for performance improvement Supplier/ Vendor EngagementEstablish strategic partnerships with suppliers/ vendors of assigned category which willbenefit Adani from a long-term perspective and effectively leverage them for value addition to businessData managementData AnalyticsAssist in collation and analysis of data related to various procurement activities (e.g.commodity analysis, supplier debugging, etc.) for respective categoriesIdentify and seek opportunities to improve efficiency and value by analyzing dataContribute to action planning and implementation based on data analytics performed forassigned categoriesRisk ManagementAssist in identifying all procurement risks for assigned categories (using master list ofprocurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)Provide support in evaluation and prioritization of the identified risks on their likelihood,impact and controllabilityContribute to the preparation of risk mitigation plan and update of the category risk registerQualificationsEducation: Graduate in Mechanical/Electrical/Production EngineeringPreferred: Certification in SAP (Materials Management module)Experience: Minimum 5 years independently managing all buying and can manage material planning as per production plan.