Assistant Manager

Responsibilities: Strategy, Planning, SOP and Guidelines

1. Techno-Commercial Strategy and Initiatives
   • Understand the Techno-Commercial strategy and plan for Site
   • Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan Core Procurement, 
2. Purchase Requisition (PR) Review
   • Assist in the review of approved PR from user department; seek additional information if
     required from user for correctness & completeness of PR
   • Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
3. Strategic Sourcing for Capex, Opex, Bulk Material & Services. Contribute to the strategic sourcing process by participating in activities such as:
   • Selection of bidding process, preparation of vendor selection approach and vendor
     evaluation criteria depending on the nature of the category
   • Preparing the request for information (RFI) document for bidder evaluation
   • Identification of potential bidders who meet the requirements (using Company vendor
     database, Supply market analysis, advertisement or recommendations from other teams)
   • Preparation of the Request for Proposal (RFP) document
   • Organizing and planning pre-bid meetings based on the queries and communication
     requirements from vendors
   • Technical and Commercial bid evaluation of vendors
   • Conducting fact-based negotiations/e-auction with shortlisted bidders
   • Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.
4. Contract Preparation and Order Placement
   • Prepare contract document as per stated protocols & standard templates
   • Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
   • Maintain the contract document for future reference as per defined document
     management policy
   • Send the contract to vendor and all identified stakeholders
   • Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
     CPBG) / Customs related documents from vendor as per requirements
     Procurement through Rate Contracts
   • Based on approved NFA, prepare, review and issue rate contracts
   • Prepare master outline agreement (OA) in ERP system based on rate contract
   • Prepare PO / SO for procurement under valid rate contract

Associated Procurement Activities

1. Post Order Management
   • Prepare Billing Break Up and get it uploaded in SAP, if applicable
   • Expediting of ordered materials for timely delivery
   • Address, resolve or re-allocate and share response for queries raised by vendors or from
     other internal stakeholders, during expediting delivery
   • Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
     items, Time Extensions etc.
   • Facilitate closure of contracts and take necessary actions
   • Manage inbound logistics services for other Ex-Works Domestic Supplies
   • Execute contingency plans in case of immediate business requirements
2. Supplier Management – 
   • Supplier/ Vendor Identification and Onboarding
   • Coordinate with new identified vendors to send information/ documents in predefined
     forms for evaluation
   • Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
   • Check details of forms submitted by vendor for their completeness and validity of
     documents
   • Interact and take approval of Quality/ User/HSE department for vendor assessment if
     required
   • If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
     list & communicate to vendor
   • Populate required data and documents into MDG/Ariba system to get vendor code created in SAP
3. Supplier/ Vendor Performance Management
   • Contribute to performance evaluation, management and development planning of suppliers/vendors for assigned category by partaking in activities such as:
   • Preparation of vendor segmentation matrix based on annual spend with the vendor and
     risks associated
   • Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
   • Assigning performance levels to vendors, reviewing vendor scorecard, and checking if the
     performance is meeting desired level
   • In case of satisfactory performance, communicating performance feedback to vendors
     highlighting improvement opportunities on individual parameters
   • In case of unacceptable performance, communicating performance to vendor & planning
     discussions to identify actions required for performance improvement Supplier/ Vendor Engagement
   • Establish strategic partnerships with suppliers/ vendors of assigned category which will
     benefit Adani from a long-term perspective and effectively leverage them for value addition to business
4. Data management
   • Data Analytics
   • Assist in collation and analysis of data related to various procurement activities (e.g.
     commodity analysis, supplier debugging, etc.) for respective categories
   • Identify and seek opportunities to improve efficiency and value by analyzing data
   • Contribute to action planning and implementation based on data analytics performed for
     assigned categories
5. Risk Management
   • Assist in identifying all procurement risks for assigned categories (using master list of
     procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
   • Provide support in evaluation and prioritization of the identified risks on their likelihood,
     impact and controllability
   • Contribute to the preparation of risk mitigation plan and update of the category risk register

• Education: Graduate in Mechanical/Electrical/Production Engineering
• Preferred: Certification in SAP (Materials Management module)
• Experience: Minimum 5 years independently managing all buying and can manage material planning as per production plan.